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PA Bulletin, Doc. No. 97-598


Retention of Engineering/Construction Management Firm

[27 Pa.B. 1948]

Project Reference No. FDC-500-278

   The Department of Conservation and Natural Resources will retain an engineering firm or construction management firm for an open-end contract to perform construction inspection services on various projects located on State forest land in Northcentral Pennsylvania. The contract will include bridge construction, bridge rehabilitation and bridge approach roadway inspection. The contract will be for a period of 5 years. It is anticipated that six construction inspectors may be required to provide the required work and services.

   The firm selected will be required to attend a preconstruction conference with the Department and the construction contractor for each project. Under the direction of the Department, the selected firm will be required to keep records, document the construction work and provide site inspection to assure conformity with contract specifications, prepare current and final estimates for payment to the construction contractor; assist the Department in obtaining compliance with the labor standards, safety and accident prevention, and equal opportunity provisions of the contract; and perform other duties as required.

   The inspection staff must comply at least with one of the following requirements:

   1.  Be certified by the National Institute for Certification in Engineering, Technologies (NICET) in the field of Transportation Engineering Technology, subfield of Highway Construction, at Level 2 or higher.

   2.  Be registered as a Professional Engineer by the Commonwealth of Pennsylvania with 1 year of bridge construction experience acceptable to the Department.

   3.  Be certified as an Engineer-in-Training by the Commonwealth of Pennsylvania with 2 years of bridge construction experience acceptable to the Department.

   4.  Hold a Bachelor of Science in Civil Engineering with 2 years of bridge construction experience acceptable to the Department or a Bachelor of Science in Civil Engineering Technology with 2 years of bridge construction experience acceptable to the Department.

   5.  Hold an Associate Degree in Civil Engineering Technology with 3 years of bridge construction experience acceptable to the Department.

   The contract shall be based on the hours of service and qualifying expenses not exceeding the contract amount. Inspector's work will be reviewed by the engineering staff of the Bureau of Facility Design and Construction and, when acceptable, approved by the same staff.

General Requirements and Information

   Firms interested in performing the required services for this project are invited to submit letters of interest to Eugene J. Comoss, P.E., Director, Bureau of Facility Design and Construction, Department of Conservation and Natural Resources, P. O. Box 8451, Harrisburg, PA 17105-8451. Letters of interest can be delivered to the office which is located on the 8th floor, Rachel Carson State Office Building, 400 Market Street, Harrisburg, PA. Questions concerning the services described in this notice may be directed to J. Michael Bielo, Chief, Division of Field Engineering, at (717) 787-3217.

   The Commonwealth of Pennsylvania strongly encourages the submission of proposals by Socially/Economically Restricted Businesses (SERB).

   Proposers not considered to be socially/economically restricted businesses seeking to identify such businesses for joint venture and subcontracting opportunities are encouraged to contact the Department of General Services, Bureau of Contract Administration and Business Development, 502 North Office Building, Harrisburg, PA 17125, (717) 787-7380.

   Each letter of interest must include the firm's Federal identification number and the project reference number. The letter of interest shall also include a description of the firm's three most recently completed projects similar to the project being proposed. The description shall include the client, contact person and phone number, the estimated or actual construction cost of the portion of the work which the firm managed or designed, the project manager, and the names of all personnel who made major contributions to the project. Excessive information will not be evaluated and may be cause for rejection.

   A standard DGS Form 150-S must accompany the letter of interest and shall indicate the individual in charge of the firm's construction management operations. A standard DGS Form 150 must accompany the letter of interest unless such a form less than 12 months old is on file with The Department of Conservation and Natural Resources. Forms may be obtained by calling (717) 787-3217.

   In addition to the letter of interest, DGS Form 150, and DGS Form 150-S, a single copy of the hourly rates of the persons who will be working on the projects shall be submitted. Such copy shall be in a sealed envelope clearly identified as to its contents.

   The hourly rates shall be itemized to show the basic rates plus fringe benefits, profits, administrative costs, etc. for these persons. Examples of such people shall include a firm principle, project engineer or construction manager, staff engineer, construction inspector and secretary. Hourly rates shall be provided for the 5-year contract period. Travel and subsistence payment will be in accordance with the Commonwealth's Travel and Subsistence Reimbursement Rules and Regulations, as amended. Miscellaneous expenses such as printing and mailing shall be reimbursed at cost upon approval by the Department. Travel time to and from project sites will not be a reimbursable expense.

   This contract will be for a 5-year period. The extent of work for the second through the fifth years will be dependent on the availability of additional funds and additional projects. Should hourly rates change during the second, third, fourth or fifth years of the contract, these rates must also be included in the sealed cost proposal.

   The following factors will be considered during the evaluation of the firm's letter of interest:

   Maximum weights for each factor have been established by the Department. The factors shown below are for the guidance of the readers only and are not to be assigned quantitative weight.

   1.  Qualifications and experience of the firm's personnel

   2.  Capability and capacity to perform

   3.  Understanding the Department's requirements, policies, and specifications.

   4.  Past performance on similar work

   5.  Socially/Economically Restricted Business participation as outlined in Paragraph 3.10b of Commonwealth Management Manual M215.1.

   6.  Cost

   Each proposer shall relate their proposal to the above criteria.

   Six copies of both the letter of interest and the required forms and a single sealed copy of the hourly rate information must be received no later than 4:30 p.m. on May 16, 1997. The assignment and services will be made to one of the firms responding to this notice. However, the Department reserves the right to reject all letters of interest submitted, cancel the solicitation requested under this notice, and/or re-advertise solicitation for this service.

   The Department will not offer a debriefing session to the unsuccessful firms. The Department disclaims any liability whatsoever to its review of the proposals submitted and in formulating a recommendation for selections. Recommendations made by the Department shall be final.


[Pa.B. Doc. No. 97-598. Filed for public inspection April 18, 1997, 9:00 a.m.]

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