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PA Bulletin, Doc. No. 24-45

NOTICES

DEPARTMENT OF CORRECTIONS

Record Retention Policy

[54 Pa.B. 153]
[Saturday, January 13, 2024]

 Under section 4 of Act 53 of 2023, the Secretary of the Department of Corrections (Department) is developing a record retention policy for all communications lawfully intercepted by employees of the Department.

 Communications lawfully intercepted by an agent, as defined in 61 Pa.C.S. § 6101 (relating to definitions), retention shall be as follows:

All recordings will be automatically deleted from recording equipment and any associated servers 90 days from the date the recording is created, unless a particular recording falls into a designated category of significance as determined by the Department and set forth in policy. The retention period for recordings falling into a particular category shall be that which is set for the applicable category.

 Communications lawfully intercepted by an individual employed in the Department, Bureau of Investigations and Intelligence holding a police officer commission under the act of May 21, 1943 (P.L. 469, No. 210), the retention period for any audio or video recording will be 3 years.

 The retention period for all other lawfully intercepted communications by employees of the Department will follow previously established record retention policies for voice mail, phone messages, audio recordings of public meetings and security and surveillance tapes listed under the General Record Retention section created by the Office of Administration.

 For questions, contact Chief Counsel Timothy Holmes, tholmes@pa.gov.

LAUREL HARRY, 
Secretary

[Pa.B. Doc. No. 24-45. Filed for public inspection January 12, 2024, 9:00 a.m.]


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