4 Pa. Code § 606a.2. Notice of personnel actions.

§ 606a.2. Notice of personnel actions.

(a)  Required. An appointing authority shall provide written notice of a personnel action to the affected employee.
(b)  Content. A written notice of a removal, furlough, involuntary demotion or suspension issued to a regular employee shall include a clear statement of the reason(s) for the personnel action, sufficient to apprise the employee of the grounds upon which the personnel action is based. A written notice of a removal, furlough, involuntary demotion or suspension shall provide information on the employee’s right to appeal the personnel action to the State Civil Service Commission.
(c)  Effective date of personnel action. Unless otherwise required by the Office of Administration or stated in the notice by the appointing authority, the personnel action will take effect immediately upon the provision of notice to the employee by the appointing authority.
(d)  Simultaneous copy. When the appointing authority notifies an employee of a furlough or a suspension, it shall simultaneously submit a copy of the notice to the Office of Administration. Copies of other notices of personnel actions shall be provided to the Office of Administration upon request.
(e)  Mandatory requirements. Except as provided in subsection (f), the requirements in this section are mandatory. Failure to adhere to the notice requirements set forth in this section may nullify the personnel action.
(f)  Acceptance of resignation. The requirements of this section do not apply to an appointing authority’s acceptance of an employee’s resignation, which are governed by § §  604a.8—604a.10 (relating to notice of resignation; effective date of resignation; and acceptance or rejection of resignation).

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