Pennsylvania Code & Bulletin
COMMONWEALTH OF PENNSYLVANIA

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The Pennsylvania Code website reflects the Pennsylvania Code changes effective through 50 Pa.B. 4882 (August 29, 2020).

25 Pa. Code § 109.701. Reporting and recordkeeping.

§ 109.701. Reporting and recordkeeping.

 (a)  Reporting requirements for public water systems. Public water systems shall comply with the following requirements:

   (1)  General reporting requirements. Unless a different reporting period is specified in this chapter, the water supplier shall assure that the results of test measurements or analyses required by this chapter are reported to the Department within either the first 10 days following the month in which the result is received or the first 10 days following the end of the required monitoring period as stipulated by the Department, whichever is shorter. The test results shall include the following at a minimum:

     (i)   The name, address and public water system identification number (PWSID) of the public water system from which the sample was taken.

     (ii)   The name, address and identification number of the laboratory performing the analysis unless the analysis is not required to be performed by a certified laboratory.

     (iii)   The results of analytical methods, including negative results.

     (iv)   Contaminants.

     (v)   Analytical methods used.

     (vi)   The date of sample.

     (vii)   The date of analysis.

     (viii)   Sample location.

   (2)  Monthly reporting requirements for performance monitoring. In addition to the reporting requirements specified in paragraph (1), public water systems shall report performance monitoring data as follows:

     (i)   The test results of performance monitoring required under §  109.301(1) (relating to general monitoring requirements) for public water suppliers providing filtration and disinfection of surface water or GUDI sources must include the following at a minimum:

       (A)   For the combined filter effluent turbidity performance monitoring:

         (I)   The number of days of filtration operation.

         (II)   The number of filtered water turbidity measurements taken each month.

         (III)   The number of filtered water turbidity measurements that are less than or equal to 0.5 NTU for conventional, direct or other filtration technologies, or 1.0 NTU for slow sand or diatomaceous earth filtration technologies.

         (IV)   The date, time and values of any filtered water turbidity measurements exceeding 2.0 NTU.

         (V)   Instead of subclauses (III) and (IV), beginning January 1, 2002, for public water systems that serve 10,000 or more people and use conventional or direct filtration:

           (-a-)   The number of filtered water turbidity measurements that are less than or equal to 0.3 NTU.

           (-b-)   The date, time and values of any filtered water turbidity measurements exceeding 1 NTU.

         (VI)   Instead of subclauses (A)(III) and (IV), beginning January 1, 2005, for public water systems that serve fewer than 10,000 persons and use conventional or direct filtration:

           (-a-)   The number of filtered water turbidity measurements that are less than or equal to 0.3 NTU.

           (-b-)   The date, time and values of any filtered water turbidity measurements exceeding 1 NTU.

         (VII)   Instead of subclauses (III) and (IV), beginning January 1, 2002, for public water systems that serve 10,000 or more people and use other filtration technologies:

           (-a-)   The number of filtered water turbidity measurements that are less than or equal to 0.3 NTU or a more stringent turbidity performance level requirement that is based upon onsite studies and is specified by the Department.

           (-b-)   The date, time and values of any filtered water turbidity measurements exceeding 1 NTU or a more stringent turbidity performance level requirement that is based upon onsite studies and is specified by the Department.

         (VIII)   Beginning August 20, 2019, the number of filtered water turbidity measurements that are less than or equal to 0.15 NTU for membrane filtration technologies.

         (IX)   Beginning August 20, 2019, the date, time and values of any filtered water turbidity measurements exceeding 1 NTU for membrane filtration technologies.

       (B)   For performance monitoring of the residual disinfectant concentration of the water being supplied to the distribution system:

         (I)   The date, time and lowest value each day the residual disinfectant concentration remains equal to or greater than the required minimum.

         (II)   The initial date, time and value for each occurrence that the residual disinfectant concentration is less than the required minimum, and the subsequent date, time and value that the residual disinfectant concentration is equal to or greater than the required minimum.

         (III)   The date the entry point is not in operation.

       (C)   For performance monitoring of the log inactivation for Giardia, public water systems shall report as follows:

         (I)   The date, time and lowest log inactivation value for each day the value remains equal to or greater than the required minimum.

         (II)   The initial date, time and value for each occurrence that the log inactivation is less than the required minimum, and the subsequent date, time and value that the log inactivation is equal to or greater than the required minimum.

         (III)   The date the entry point is not in operation.

       (D)   For performance monitoring of the log inactivation for viruses, public water systems using a disinfectant other than chlorine to achieve log inactivation of viruses shall report as follows:

         (I)   The date, time and lowest log inactivation value for each day the value remains equal to or greater than the required minimum.

         (II)   The initial date, time and value for each occurrence that the log inactivation is less than the required minimum, and the subsequent date, time and value that the log inactivation is equal to or greater than the required minimum.

         (III)   The date the entry point is not in operation.

     (ii)   The test results of performance monitoring required under §  109.301(2) for public water suppliers using unfiltered surface water or GUDI sources must include the following, at a minimum:

       (A)   For turbidity performance monitoring:

         (I)   The date, time and value of each sample that exceeds 1.0 NTU.

         (II)   The date, time and highest turbidity value, if the turbidity does not exceed 1.0 NTU in a sample.

         (III)   Instead of subclauses (I) and (II), beginning August 20, 2019:

           (-a-)   The number of source water turbidity measurements taken each month.

           (-b-)   For measurements in which the source water turbidity is greater than 1.0 NTU, the date, time and value for each occurrence that the turbidity exceeds 1.0 NTU and the subsequent date, time and value that the turbidity is less than or equal to 1.0 NTU.

           (-c-)   The date, time and highest turbidity value for each day the source water turbidity remains less than or equal to 1.0 NTU.

       (B)   For performance monitoring of the residual disinfectant concentration of the water being supplied to the distribution system:

         (I)   The date, time and lowest value each day the concentration is less than the residual disinfectant concentration required under §  109.202(c)(1)(iii) (relating to State MCLs, MRDLs and treatment technique requirements).

         (II)   If the concentration does not fall below that required under §  109.202(c)(1)(iii) during the month, report the date, time and lowest value measured that month.

       (C)   For performance monitoring of the E. coli or total coliform density determinations on samples of the source water immediately prior to disinfection: the date, time and value of each sample.

     (iii)   The test results from performance monitoring required under §  109.301(8)(v) of the residual disinfectant concentration of the water in the distribution system shall include the date, time and value of each sample.

   (3)  One-hour reporting requirements. A public water supplier shall report the circumstances to the Department within 1 hour of discovery for the following violations or situations:

     (i)   A primary MCL or an MRDL has been exceeded or a treatment technique requirement has been violated under Subchapter B, K, L or M.

     (ii)   A sample result requires the collection of check samples under §  109.301.

     (iii)   Circumstances exist which may adversely affect the quality or quantity of drinking water including, but not limited to:

       (A)   The occurrence of a waterborne disease outbreak.

       (B)   A failure, significant interruption or breakdown in key water treatment processes.

       (C)   A disaster that disrupts the water supply or distribution system.

       (D)   A chemical spill.

       (E)   An unexpected loading of possible pathogens into the source water that significantly increases the potential for drinking water contamination.

       (F)   An overfeed of a drinking water treatment chemical that exceeds a published maximum use value, such as National Sanitation Foundation’s “Maximum Use Value,” as applicable.

       (G)   A situation that causes a loss of positive water pressure in any portion of the distribution system where there is evidence of contamination or a water supplier suspects a high risk of contamination.

       (H)   A lack of resources that adversely affect operations, such as staff shortages, notification by the power utility of planned lengthy power outages or imminent depletion of treatment chemical inventories.

     (iv)   Any sample result is E. coli-positive.

   (4)  Notice. The water supplier shall, within 10 days of completion of each public notification required under Subchapter D (relating to public notification) with the exception of a CCR, submit to the Department a certification that it has fully complied with the public notification requirements. The water supplier shall include with this certification a representative copy of each type of notice distributed, published, posted and made available to persons served by the system and to the media and a description of the means undertaken to make the notice available.

   (5)  Siting plan. The water supplier shall submit to the Department a written sample siting plan for routine and repeat coliform sampling as required under §  109.301(3) by September 24, 2016. A public water system that begins operation after September 24, 2016, shall submit the sample siting plan prior to serving water to the public.

     (i)   A sample siting plan must include, at a minimum, the following:

       (A)   A list of sample site locations as specified in §  109.303(a)(2) (relating to sampling requirements) in the distribution system to be used for routine monitoring purposes.

       (B)   The name of the company or individual collecting the samples.

       (C)   A sample collection schedule.

       (D)   Available repeat monitoring locations for each routine monitoring location.

       (E)   Triggered source water monitoring locations as specified under §  109.1303 (relating to triggered monitoring requirements for groundwater sources).

       (F)   The population served by the system.

       (G)   A description of the accessibility of sample sites.

       (H)   The beginning and ending dates of each operating season for seasonal systems.

     (ii)   A water supplier shall revise and resubmit its sample siting plan within 30 days of notification by the Department of a sample siting plan which fails to meet the criteria in subparagraph (i).

     (iii)   The water supplier shall notify the Department of subsequent revisions to a coliform sample siting plan as they occur. Revisions to a coliform sample siting plan shall be submitted in written form to the Department within 30 days of notifying the Department of the revisions.

   (6)  Records. Upon request by the Department, the water supplier shall submit copies of records required to be maintained under this subchapter.

   (7)  Form. Reports required by this chapter shall be submitted in a manner or form acceptable to the Department.

   (8)  Reporting requirements for disinfectant residuals. In addition to the reporting requirements specified in paragraph (1), public water systems monitoring for disinfectant residuals under §  109.301 shall:

     (i)   Submit to the Department a written sample siting plan by October 29, 2018. A public water system that begins operation after April 28, 2018, shall submit the sample siting plan prior to serving water to the public. The sample siting plan for disinfectant residuals may be combined with the sample siting plan for coliforms specified in paragraph (5) if all content elements are included. At a minimum, the sample siting plan must include all of the following:

       (A)   A list of representative sample site locations in the distribution system to be used for residual disinfectant concentration monitoring. Representative locations include the following:

         (I)   Dead ends.

         (II)   First service connection.

         (III)   Finished water storage facilities.

         (IV)   Interconnections with other public water systems.

         (V)   Areas of high water age.

         (VI)   Areas with previous coliform detections.

         (VII)   Mixing zones for systems using chlorine and purchasing water from a system using chloramines or for systems using chloramines and purchasing water from a system using chlorine.

       (B)   Whether the sample site location is also used as a coliform, disinfection byproducts, or lead and copper sampling location.

       (C)   Whether the sample site location is located within a mixing zone.

       (D)   Whether online monitoring and recording will be substituted for grab sample measurements at the sample site location and the frequency of measurements by the online analyzer.

       (E)   A sample collection schedule.

     (ii)   Submit to the Department a revised sample siting plan within 30 days of notification by the Department that a sample siting plan fails to meet the criteria in clauses (A)—(E).

     (iii)   Notify the Department of subsequent revisions to a sample siting plan as they occur. Revisions to a sample siting plan shall be submitted in written form to the Department within 30 days of notifying the Department of the revisions.

     (iv)   Report to the Department the beginning and ending dates when a free chlorine burn is conducted for a system using chloramines.

     (v)   Report to the Department a daily average if online monitoring and recording is substituted for grab sample measurements.

   (9)  Level 1 and Level 2 assessments. A public water supplier shall:

     (i)   Submit an assessment form completed in accordance with §  109.705(b) (relating to system evaluations and assessments) to the Department within 30 days after the system learns that it has exceeded a trigger under §  109.202(c)(4).

     (ii)   Submit a revised assessment form in accordance with §  109.705(b) within 30 days of notification from the Department that revisions are necessary.

   (10)  Reporting requirements for disinfection byproducts. In addition to the reporting requirements specified in paragraph (1), public water systems monitoring for disinfection byproducts under §  109.301(12) shall report the individual constituents for total trihalomethanes and haloacetic acids.

   (11)  Noncompliance report. Except where a different reporting period is specified in this chapter, the water supplier shall report to the Department within 48 hours the failure to comply with any National Primary Drinking Water Regulation, including the failure to comply with any monitoring requirement set forth in this chapter.

 (b)  Reporting requirements for community water systems. In addition to the reporting requirements for a public water system, a community water supplier shall comply with the following requirements:

   (1)  The water supplier shall prepare a monthly operational report on forms provided by the Department or in a form acceptable to the Department. The report shall be maintained on file by the operator for at least 2 years and submitted upon request of the Department. The report must include at least the following:

     (i)   The water produced daily.

     (ii)   The chemical added daily.

     (iii)   The physical and chemical determinations taken daily.

     (iv)   Water-level monitoring data for supply and any associated monitoring wells.

     (v)   The maintenance performed.

     (vi)   Operational problems.

   (2)  The water supplier shall comply with the applicable requirements of registration, reporting, recordkeeping and monitoring in Chapter 110, Subchapters B—E, regarding registration, reporting, recordkeeping and monitoring.

   (3)  The water supplier shall keep a record of complaints received from consumers related to the act or this chapter on forms provided by the Department or in a form acceptable to the Department. Water suppliers complying with the Pennsylvania Public Utility Commission (PUC) complaint recordkeeping requirements under 52 Pa. Code §  65.3 (relating to complaints) shall be in compliance with this subsection if the complaints related to the act or this chapter are cross-referenced within the PUC required records in a manner to make them readily available. The records shall be maintained on file by the operator for at least 3 years and submitted upon request of the Department.

 (c)  Reporting requirements for nontransient noncommunity water systems. In addition to complying with the reporting requirements for public water systems under subsection (a), a nontransient noncommunity water system shall comply with subsection (b)(1) except that records of water produced daily are not required.

 (d)  Record maintenance. The public water supplier shall retain on the premises of the public water system or at a convenient location near the premises the following:

   (1)  Records of bacteriological and turbidity analyses which shall be kept for at least 5 years, and records of chemical analyses which shall be kept for at least 12 years. Actual laboratory reports may be kept, or data may be transferred to tabular summaries, if the following information is included:

     (i)   The date, place and time of sampling, and the name of the person who collected the sample.

     (ii)   Identification of the sample as to whether it was a routine distribution system sample, check sample, raw or finished water sample, or other special purpose sample.

     (iii)   The date of analysis.

     (iv)   The laboratory, certification number and person responsible for performing the analysis.

     (v)   The analytical technique and methods used.

     (vi)   The results of the analysis.

   (2)  Records of performance monitoring required under §  109.301, except for turbidity, which shall be kept for at least 3 years. Records of turbidity performance monitoring required under §  109.301 shall be kept for at least 5 years. At a minimum, these records must contain the reporting requirements under subsection (a).

   (3)  Records of action taken by the public water supplier to correct violations of MCLs, MRDLs or treatment technique requirements, which shall be kept for at least 3 years after the last action taken with respect to the particular violation involved.

   (4)  Copies of written reports or communications relating to sanitary surveys conducted by a water supplier or his agent, which shall be kept for at least 12 years.

   (5)  Records concerning a variance or exemption granted to the system which shall be kept at least 5 years following the expiration of the variance or exemption.

   (6)  Plans, specifications and permits for water system facilities which shall be kept for the life of the facility.

   (7)  Records concerning the use of acrylamide and epichlorohydrin shall be kept for at least 12 years. These records must include verification that the chemicals used were certified for conformance with ANSI/NSF Standard 60 in accordance with §  109.606 (relating to chemicals, materials and equipment) and that the combination—or product—of dose and monomer level did not exceed the following:

     (i)   Acrylamide = 0.05% dosed at 1 ppm (or equivalent).

     (ii)   Epichlorohydrin = 0.01% dosed at 20 ppm (or equivalent).

   (8)  Copies of public notifications issued under Subchapter D and certifications made to the Department under subsection (a)(4) shall be kept for 3 years after issuance.

   (9)  A copy of any assessment form and documentation of corrective actions completed as a result of those assessments or other available summary documentation of the sanitary defects and corrective actions taken under §  109.705(b) shall be kept at least 5 years after completion of the assessment or corrective action.

 (e)  Reporting requirements for public water systems required to perform individual filter monitoring under §  109.301(1)(iii).

   (1)  Public water systems required to perform individual filter monitoring shall report that they have conducted individual filter monitoring within 10 days following the end of each month that the system serves water to the public.

   (2)  Public water systems required to perform individual monitoring under §  109.301(1)(iii) shall report individual filter turbidity results if individual filter turbidity measurements demonstrate that one or more of the following conditions exist:

     (i)   An individual filter has a measured turbidity level greater than 1.0 NTU in two consecutive measurements taken 15 minutes apart.

     (ii)   An individual filter has a measured turbidity level of greater than 0.5 NTU in two consecutive measurements taken 15 minutes apart at the end of the first 4 hours of continuous filter operation after the filter has been backwashed or otherwise taken offline.

     (iii)   An individual filter has a measured turbidity level greater than 1.0 NTU in two consecutive measurements taken 15 minutes apart at any time in each of 3 consecutive months.

     (iv)   An individual filter has a measured turbidity level greater than 2.0 NTU in two consecutive measurements taken 15 minutes apart at any time in each of 2 consecutive months.

   (3)  Individual filter turbidity monitoring reported as required under paragraph (2) must include the following at a minimum:

     (i)   Filter number.

     (ii)   Turbidity measurements.

     (iii)   The dates on which the exceedance occurred.

     (iv)   If an individual filter demonstrates a condition under paragraph (2)(i) or (ii), the date on which a filter profile was produced or the date on which the reason for a turbidity exceedance was determined.

     (v)   If an individual filter demonstrates a condition under paragraph (2)(iii), the date on which a filter self-assessment was conducted.

     (vi)   If an individual filter demonstrates a condition under paragraph (2)(iv), the date on which a comprehensive performance evaluation was conducted.

 (f)  Alternative individual filter turbidity exceedance levels. Public water systems using lime softening may apply to the Department for alternative individual filter turbidity exceedance levels if they demonstrate that the higher individual filter turbidity levels are due to lime carryover and not to degraded filter performance.

 (g)  Monitoring plans for disinfectants, DBPs and DBP precursors.

   (1)  Stage 1 DBP Rule. Systems required to monitor for disinfection byproducts under §  109.301(12)(i), disinfection byproduct precursors under §  109.301(12)(v) or disinfectant residuals under §  109.301(13) shall develop and implement a monitoring plan. The system shall maintain the plan and make it available for inspection by the Department and the general public no later than 30 days following the applicable compliance dates. Systems that use either surface water or GUDI sources shall submit a copy of the monitoring plan to the Department no later than 30 days prior to the date of the first report required under this subchapter. The Department may also require the plan to be submitted by any other system, regardless of size or source water type. After review, the Department may require changes in any of the plan components.

     (i)   The plan must include the following components:

       (A)   Specific locations and schedules for collecting samples for any parameters included in §  109.301(12) or (13).

       (B)   How the system will calculate compliance with the MCLs, MRDLs and treatment techniques.

       (C)   If approved for monitoring as a consecutive system, or if providing water to a consecutive system, the sampling plan shall reflect the entire distribution system.

       (D)   Systems may consider multiple wells drawing water from a single aquifer as one treatment plant for determining the minimum number of TTHM and HAA5 samples required under §  109.301(12)(i).

     (ii)   The system shall notify the Department of subsequent revisions to a monitoring plan as they occur. Revisions to a monitoring plan shall be submitted in written form to the Department within 30 days of notifying the Department of the revisions.

     (iii)   Copies of Stage 1 DBP Rule monitoring plans developed under this paragraph shall be kept for the same period of time as the Stage 1 DBP Rule records of analyses are required to be kept under subsection (d)(1).

   (2)  Stage 2 DBP Rule. Systems required to monitor for disinfection byproducts under §  109.301(12)(ii) shall comply with the following:

     (i)   IDSE requirements. The IDSE requirements established by the EPA under the National Primary Drinking Water Regulations in 40 CFR 141.600—141.605 (relating to initial distribution system evaluations) are incorporated by reference except as otherwise established by this chapter.

     (ii)   Stage 2 DPB Rule monitoring plan.

       (A)   A public water system shall develop and implement a monitoring plan to be kept on file for Department and public review. The monitoring plan must contain the elements in subclauses (I)—(III) and be completed no later than the date systems conduct their initial monitoring under §  109.301(12)(ii)(A).

         (I)   Monitoring locations,

         (II)   Monitoring dates,

         (III)   Compliance calculation procedures

       (B)   Public water systems not required to submit an IDSE report under either 40 CFR 141.601 or 141.602 (relating to standard monitoring; and system specific studies) as incorporated by reference, and do not have sufficient §  109.301(12)(i) monitoring locations to identify the required number of Stage 2 DBP rule compliance monitoring locations, shall identify additional locations by alternating selection of locations representing high TTHM levels and high HAA5 levels until the required number of Stage 2 DBP rule compliance monitoring locations have been identified. The system shall also provide the rationale for identifying the locations as having high levels of TTHM or HAA5. Systems that have more Stage 1 DBP rule monitoring locations than required for Stage 2 DBP rule compliance monitoring shall identify which locations will be used for Stage 2 DBP rule compliance monitoring by alternating selection of Stage 1 DBP rule monitoring locations representing high TTHM levels and high HAA5 levels until the required number of Stage 2 DBP rule compliance monitoring locations have been identified.

       (C)   A public water system shall submit a copy of its monitoring plan to the Department prior to the date for initial monitoring specified in §  109.301(12)(ii), unless the system submits to the Department an IDSE report containing all the information required by clause (A).

       (D)   A public water system may revise its monitoring plan to reflect changes in treatment, distribution system operations and layout (including new service areas), or other factors that may affect TTHM or HAA5 formation, or for Department-approved reasons, after consultation with the Department regarding the need for changes and the appropriateness of changes. A system that changes monitoring locations, shall replace existing compliance monitoring locations with the lowest LRAA with new locations that reflect the current distribution system locations with expected high TTHM or HAA5 levels. The Department may also require modifications in the system’s monitoring plan. Systems shall submit a copy of the modified monitoring plan to the Department prior to the date the system is required to comply with the revised monitoring plan.

     (iii)   Operational evaluation levels.

       (A)   The operational evaluation level for TTHM and HAA5 is the sum of the two previous quarterly results plus twice the current quarter’s result, divided by four. Public water systems that are monitoring quarterly shall calculate the TTHM and HAA5 operation evaluation levels for each monitoring location at the end of each calendar quarter.

       (B)   If the TTHM operational evaluation level exceeds 0.080 mg/L, or the HAA5 operational evaluation level exceeds 0.060 mg/L at any monitoring location, the system shall conduct an operational evaluation to identify the cause of the exceedance and submit a written report of the evaluation to the Department no later than 90 days after being notified of the analytical result that causes the system to exceed the operational evaluation level. The written report must be made available to the public upon request.

       (C)   The operational evaluation must include an examination of system treatment and distribution operational practices, including storage tank operations, excess storage capacity, distribution system flushing, changes in sources or source water quality, and treatment changes or problems that may contribute to TTHM and HAA5 formation and what steps could be considered to minimize future exceedances.

         (I)   A system may request and the Department may allow a system to limit the scope of evaluation if the system is able to identify the cause of the operational evaluation level exceedance.

         (II)   The request to limit the scope of the evaluation does not extend the schedule in clause (B) for submitting the written report. The Department must approve this limited scope of evaluation in writing and systems shall keep that approval with the completed report.

     (iv)   Reporting and recordkeeping requirements.

       (A)   For each monitoring location, public water systems shall report to the Department within 10 days of the end of any quarter in which monitoring is required any TTHM operational evaluation level that exceeded 0.080 mg/L and any HAA5 operational evaluation level that exceeded 0.060 mg/L during the quarter and the location, date, and the TTHM and HAA5 calculated operation evaluation level.

       (B)   Copies of Stage 2 DBP Rule monitoring plans developed under this subparagraph shall be kept for the same period of time as the Stage 2 DBP Rule records of analyses are required to be kept under subsection (d)(1).

 (h)  Reporting and record maintenance requirements for systems recycling their waste streams.

   (1)  Public water systems using surface water or GUDI sources and providing conventional filtration or direct filtration treatment and that recycle spent filter backwash water, thickener supernatant, or liquids from dewatering processes shall notify the Department in writing by December 8, 2003. This notification shall include the following information:

     (i)   A plant schematic showing the origin of all flows that are recycled (including, but not limited to, spent filter backwash water, thickener supernatant and liquids from dewatering processes), the hydraulic conveyance used to transport them and the location where they are reintroduced back into the treatment plant.

     (ii)   Typical recycle flow in gallons per minute (gpm), the highest observed plant flow experienced in the previous year (gpm), design flow for the treatment plant (gpm) and Department-approved operating capacity for the plant.

   (2)  Record maintenance. Beginning June 8, 2004, public water systems using surface water or GUDI sources and providing conventional filtration or direct filtration and recycling spent filter backwash water, thickener supernatant, or liquids from dewatering processes shall collect and retain on file recycle flow information specified in this paragraph. This information is for the previous year of recycling and shall be available to the Department for review and evaluation at the Department’s request:

     (i)   A copy of the recycle notification and information submitted to the Department under subsection (h).

     (ii)   A list of all recycle flows and the frequency with which they are returned.

     (iii)   Average and maximum backwash flow rate through the filters and the average and maximum duration of the filter backwash process in minutes.

     (iv)   Typical filter run length and a written summary of how filter run length is determined.

     (v)   The type of treatment provided for the recycle flow.

     (vi)   Data on the physical dimensions of the equalization or treatment units, or both, typical and maximum hydraulic loading rates, type of treatment chemicals used and average dose and frequency of use, and frequency at which solids are removed, if applicable.

 (i)  Accuracy of data.

   (1)  Each water supplier shall be responsible for the accurate reporting of data required under subsection (j) to the Department.

   (2)  Each water supplier shall be responsible for providing accurate monitoring and sample information to the accredited laboratory that is responsible for reporting data to the Department under §  109.810 (relating to environmental laboratory accreditation). Monitoring and sample information must include, but is not limited to, the monitoring frequency, monitoring period, sample location, and sample type.

 (j)  Electronic reporting. Within 90 days of written notification by the Department, a public water system shall submit electronically all of its monitoring data for the contaminants listed under §  109.304(c) (relating to analytical requirements).

   (1)  The Department will provide written notification to each public water system to begin submitting data electronically based on the following schedule:

     (i)   Systems serving more than 10,000 persons will be notified no sooner than November 23, 2009.

     (ii)   Systems serving more than 3,300 but less than 10,001 persons will be notified no sooner than May 23, 2010.

     (iii)   Systems serving more than 500 but less than 3,301 persons will be notified no sooner than November 23, 2010.

     (iv)   Systems serving less than 501 persons will be notified no sooner than May 23, 2011.

     (v)   New systems will be notified of the electronic reporting requirements at the time of issuance of the operation permit under §  109.504 (relating to public water system operation permits).

   (2)  The water supplier shall electronically submit all of its data using a secure computer application provided by the Department.

   (3)  The water supplier shall submit the required data electronically in accordance with the submission deadlines established in this section.

   (4)  In the event of a Department computer application failure, the Department will notify the water supplier of an alternate reporting method.

   (5)  In the event that a water supplier is unable to submit data electronically, due to circumstances beyond its control, the water supplier shall notify the Department prior to the applicable reporting deadline. If the Department determines that the circumstances were beyond the control of the water supplier, the Department will specify a temporary, alternate reporting method the water supplier shall use to meet the reporting deadline.

   (6)  A water supplier shall meet the requirements under this subsection, unless the water supplier assigns in writing the responsibility for reporting to an accredited laboratory or another approved party.

 (k)  Monitoring plan to determine if a source is directly influenced by surface water. Systems required to monitor under §  109.302(f) (relating to special monitoring requirements) shall develop and implement a monitoring plan. The system shall submit a copy of the monitoring plan to the Department for review and approval prior to the applicable compliance date. The plan must address the requirements under §  109.302(f).

 (l)  Additional reporting and recordkeepig requirements for systems using surface water or GUDI sources. In addition to the reporting and recordkeeping requirements of this subchapter, systems using surface water or GUDI sources shall also comply with the reporting and recordkeeping requirements of §  109.1206 (relating to reporting and recordkeeping requirements).

 (m)  Additional reporting and recordkeeping requirements for systems using groundwater sources. In addition to the reporting and recordkeeping requirements of this subchapter, systems using groundwater sources shall also comply with the reporting and recordkeeping requirements of §  109.1307 (relating to system management responsibilities).

 (n)  Additional reporting requirements for systems using reserve sources, treatment plants or entry points.

   (1)  Systems must provide a report each quarter certifying the number of days that a reserve source, treatment plant or entry point was used during the previous quarter and estimating the expected timeframe the reserve source, treatment plant or entry point will remain in operation.

   (2)  Systems must provide notification to the department within ten days after a reserve source, treatment plant or entry point is no longer in use.

Authority

   The provisions of this §  109.701 amended under section 4 of the Pennsylvania Safe Drinking Water Act (35 P.S. §  721.4); section 3118 of the Water Resources Planning Act, 27 Pa.C.S. §  3118; and sections 1917-A and 1920-A of The Administrative Code of 1929 (71 P.S. § §  510-7 and 510-20).

Source

   The provisions of this §  109.701 adopted December 7, 1984, effective December 8, 1984, 14 Pa.B. 4479; amended June 16, 1989, effective June 17, 1989, 19 Pa.B. 2543; amended May 15, 1992, effective May 16, 1992, 22 Pa.B. 2621; amended October 7, 1994, effective October 8, 1994, 24 Pa.B. 5175; amended December 23, 1994, effective December 24, 1994, 24 Pa.B. 6404; amended April 23, 1999, effective April 24, 1999, 29 Pa.B. 2231; amended July 20, 2001, effective July 21, 2001, 31 Pa.B. 3895 and 3938; amended August 9, 2002, effective August 10, 2002, 32 Pa.B. 3894; amended April 2, 2004, effective April 3, 2004, 34 Pa.B. 1758; amended June 18, 2004, effective June 19, 2004, 34 Pa.B. 3130; amended August 13, 2004, effective August 14, 2004, 34 Pa.B. 4435; amended November 14, 2008, effective November 15, 2008, 38 Pa.B. 6266; amended May 8, 2009, effective May 9, 2009, 39 Pa.B. 2334; amended May 22, 2009, effective May 23, 2009, 39 Pa.B. 2661; corrected August 29, 2009, effective August 1, 2009, 39 Pa.B. 5119; amended December 24, 2009, effective December 26, 2009, 39 Pa.B. 7279; amended September 23, 2016, effective September 24, 2016, 46 Pa.B. 6005; amended April 27, 2018, effective April 28, 2018, 48 Pa.B. 2509; amended August 17, 2018, effective August 18, 2018, 48 Pa.B. 4974. Immediately preceding text appears at serial pages (391372) to (391385).

Cross References

   This section cited in 25 Pa. Code §  109.202 (relating to State MCLs, MRDLs and treatment technique requirements); 25 Pa. Code §  109.301 (relating to general monitoring requirements); 25 Pa. Code §  109.303 (relating to sampling requirements); 25 Pa. Code §  109.407 (relating to general public notification requirements); 25 Pa. Code §  109.408 (relating to Tier 1 public notice—categories, timing and delivery of notice); 25 Pa. Code §  109.409 (relating to Tier 2 public notice—categories, timing and delivery of notice); 25 Pa. Code §  109.410 (relating to Tier 3 public notice—categories, timing and delivery of notice); 25 Pa. Code §  109.703 (relating to facilities operation); 25 Pa. Code §  109.707 (relating to emergency response plan); 25 Pa. Code §  109.710 (relating to disinfectant residual in the distribution system); 25 Pa. Code §  109.714 (relating to filter profile, filter self-assessment and comprehensive performance evaluations); 25 Pa. Code §  109.718 (relating to comprehensive monitoring plan); 25 Pa. Code §  109.810 (relating to reporting and notification requirements); 25 Pa. Code §  109.1003 (relating to monitoring requirements); 25 Pa. Code §  109.1008 (relating to system management responsibilities); 25 Pa. Code §  109.1107 (relating to system management responsibilities); and 25 Pa. Code §  109.1307 (relating to system management responsibilities).



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