§ 83.37. Reimbursement requirements and procedures.
(a) The following reports and documents shall be provided to the Commission or its designee on or before the dates listed. Other reports required by the Commission and this subchapter shall be provided on or before dates established by the Commission.
Report/Document Due Date Team Sheets January 31 Annual Report March 31 Budget (current calendar year) March 31 Financial Statement (previous calendar year) March 31 Financial Audit Report October 1 Quarterly Reports (program elements and special projects) January 15, April 15, July 15, October 15 (b) The Commission or its designee may not process a district’s claim for reimbursement until that district’s required reports and documents related to a Conservation District Fund Allocation Program element or an approved special project are received by the Commission.
(c) Final payment for activities conducted under program elements or approved special projects under this subchapter will not be provided to a district until all program elements or special project activities have been completed as described in the program guidelines or the special project work plan and the required reports have been submitted to the Commission in a manner consistent with § 83.38 (relating to reporting requirements).
(d) When a conservation district receives funding under this subchapter and is unable to meet a reporting deadline as noted in subsection (a), the conservation district may request an extension to that deadline as outlined in Commission policy.
(e) Funding claims will be reviewed and forwarded by the Commission or its designee to the comptroller for payment within 15 working days after an acceptable claim and the required reports are received in the Commission or designee’s office.
Authority The provisions of this § 83.37 issued under the Conservation District Law (3 P. S. § § 849—864) and section 1920-A of The Administrative Code of 1929 (71 P. S. § 510-20).
Source The provisions of this § 83.37 adopted February 15, 2008, effective February 16, 2008, 38 Pa.B. 889.
Cross References This section cited in 25 Pa. Code § 83.44 (relating to reimbursement procedures); 25 Pa. Code § 83.54 (relating to reimbursement procedures); 25 Pa. Code § 83.65 (relating to reimbursement procedures); and 25 Pa. Code § 83.74 (relating to reimbursement procedures).
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