CHAPTER 702. GENERAL PROVISIONS
A. OVERVIEW 702.1
B. TIME 702.11
C. REPRESENTATION BEFORE THE BOARD 702.21
D. EX PARTE COMMUNICATIONS 702.31
The provisions of this Chapter 702 issued under section 2703.1(m) of the Tax Reform Code of 1971 (72 P.S. § 9703.1(m)), unless otherwise noted.
The provisions of this Chapter 702 adopted July 8, 2016, effective July 9, 2016, 46 Pa.B. 3646, unless otherwise noted.
Subchapter A. OVERVIEW
702.2. Liberal construction.
702.4. Filing generally.
702.6. Formal rules of evidence.
§ 702.1. Scope.
(a) This part establishes the practice and procedure before the Board.
(b) This part supersedes 1 Pa. Code Part II (relating to General Rules of Administrative Practice and Procedure) to the extent 1 Pa. Code Part II is applicable to the practice and procedure before the Board.
§ 702.2. Liberal construction.
(a) This part shall be liberally construed to secure the just, speedy and inexpensive determination of every proceeding before the Board. The Board, at any stage of a proceeding, may disregard an error or defect of procedure that does not affect the substantive rights of the parties.
(b) The Board, at any stage of a proceeding, may waive a requirement of this part, including a deadline, when necessary or appropriate, if the waiver does not adversely affect a substantive right of either party.
§ 702.3. Definitions.
(a) The following words and terms, when used in this part, have the following meanings, unless the context clearly indicates otherwise:
BoardThe Board of Finance and Revenue.
Boards web sitewww.patreasury.gov.
Business dayA day on which the Boards office is open excluding Saturdays, Sundays or legal holidays.
ChairpersonThe State Treasurer or the State Treasurers designee.
Confidential proprietary informationThe term as defined in section 102 of the Right-to-Know Law (65 P.S. § 67.102).
DepartmentThe Department of Revenue of the Commonwealth.
Electronic deliveryA method of dispatching or receiving a submittal by electronic means such as e-mail, facsimile or the Boards electronic filing system.
OrderA decision by the Board that becomes final unless a timely request for reconsideration is filed by a party and is timely granted by the Board.
PartyA petitioner seeking relief or a remedy before the Board and the Commonwealth agency against whom the petitioner seeks relief or a remedy.
Personal financial informationThe term as defined in section 102 of the Right-to-Know Law.
PetitionAn application to the Board in which petitioner seeks relief or remedy.
PetitionerA taxpayer or other claimant.
ProceedingAny matter before the Board, including a petition, hearing or claim.
Right-to-Know Law65 P.S. § § 67.10167.3104.
SecretaryThe secretary of the Board of Finance and Revenue, who is the Board officer with whom submissions are filed and by whom official records are kept.
StaffThe attorneys, nonattorney tax petition reviewers and administrative personnel employed to support the Board in the performance of its duties and responsibilities.
SubmissionA document or evidence submitted to the Board by a party to support its claim.
Trade secretThe term as defined in section 102 of the Right-to-Know Law.
§ 702.4. Filing generally.
(a) Submissions filed with the Board shall be submitted in one of the following manners:
(1) In person or by mail to the following address:
Secretary of the Board Pennsylvania Board of Finance and Revenue1101 South Front Street, Suite 400 Harrisburg, Pennsylvania 17104-2539
(2) Electronically to firstname.lastname@example.org.
(3) By facsimile at (717) 783-4499
(b) When a submission for filing does not sufficiently set forth required material or is otherwise insufficient, the Board may accept it for filing and advise the person submitting it of the deficiency and require that the deficiency be corrected.
(c) The parties bear the burden of proving timely submission of an electronic petition or submission for which there was a delay due to transmittal issues.
(d) Submissions served on the Department shall be submitted in either of the following manners:
(1) In person or by mail to the following address:
Pennsylvania Department of Revenue Attn: BFR Matter Office of Chief Counsel 327 Walnut Street 10th Floor, PO Box 281061 Harrisburg, Pennsylvania 17128-1061
(2) Electronically to RA-RVOCCBFRNOTIF@pa.gov.
(e) Submissions served on the petitioner shall be submitted in either of the following manners:
(1) In person or by mail to the address on the petition.
(2) Electronically to petitioners e-mail address provided on the petition.
(f) Subsections (a)(e) supersede 1 Pa. Code § § 31.4, 31.5 and 33.61 (relating to information and special instructions; communications and filings generally; and applications for waiver of formal requirements).
This section cited in 61 Pa. Code § 702.21 (relating to representation); 61 Pa. Code § 702.32 (relating to general rules); 61 Pa. Code § 703.2 (relating to petition content); 61 Pa. Code § 703.4 (relating to Department submissions); 61 Pa. Code § 703.6 (relating to service); 61 Pa. Code § 703.9 (relating to withdrawal or termination of appeal); 61 Pa. Code § 703.21 (relating to prehearing conference); 61 Pa. Code § 703.31 (relating to disposition of petitions); and 61 Pa. Code § 703.43 (relating to filing a request for reconsideration).
§ 702.5. Oaths.
(a) A Board member or the secretary will have the power to administer oaths or affirmations with respect to any proceeding.
§ 702.6. Formal rules of evidence.
(a) The Board may consider the rules of evidence as it deems appropriate.
(b) Subsection (a) supersedes 1 Pa. Code § § 35.16135.169 and 35.173 (relating to evidence; and official notice of facts).
Subchapter B. TIME
702.11. Date of filing.
702.12. Computation of time.
§ 702.11. Date of filing.
(a) Whenever a partys submission is required or permitted to be filed, it will be deemed to be filed on the earliest of the following dates:
(1) On the date actually received by the Board.
(2) On the date deposited with an IRS-designated private delivery service, as shown on the delivery receipt attached to or included within the envelope containing the submission.
(3) On the date deposited in the United States mail as shown by the United States Postal Service stamp on the envelope or noted on a United States Postal Service Form 3817 certificate of mailing. A mailing envelope stamped by an in-house postage meter is insufficient proof of the date of mailing.
(4) When a submission is submitted by means of electronic delivery on a day other than a business day, the submission will be deemed to be filed on the next business day.
§ 702.12. Computation of time.
(a) Except as otherwise provided by statute, in computing a period of time prescribed by law, the day of the act, event or default after which the designated period of time begins to run is not included. The last day of the period is included, unless it is not a business day, in which event the period runs until the end of the next business day.
(b) Subsection (a) supersedes 1 Pa. Code § 31.12 (relating to computation of time).
Subchapter C. REPRESENTATION BEFORE THE BOARD
702.22. Limited practice before the Board.
§ 702.21. Representation.
(a) Representative. Appearances in proceedings before the Board may be by the petitioner or by an attorney, accountant or other representative provided the representation does not constitute the unauthorized practice of law as administered by the Pennsylvania Supreme Court.
(b) Power of attorney. The Board may require in any proceeding that a power of attorney, signed and executed by the petitioner, be filed with the Board before recognizing any person as representing the petitioner.
(c) Notice of petitioners representative. A petitioner shall identify his representative on a petition form as required under § 703.2(a)(2) (relating to petition content).
(d) Designated representative after petition filed. If a petitioner authorizes a representative after the petition is filed, the petitioner shall file with the secretary a form prescribed by the Board or a letter on the petitioners letterhead naming the representative.
(e) Change in representative. A change in representative that occurs during the course of a proceeding shall be reported promptly to the secretary by a method in § 702.4 (relating to filing generally).
(f) Change in address. A change in address that occurs during the course of a proceeding shall be reported promptly to the secretary by a method in § 702.4.
(g) Withdrawal of representative. Representation before the Board continues until a petitioner or petitioners representative notifies the secretary in writing by a method in § 702.4 that the designation of representation is rescinded or until final disposition of the petition by the Board.
§ 702.22. Limited practice before the Board.
(a) The Board may deny, temporarily or permanently, the privilege of representing a party before it in any way to a person who is found by the Board, after notice and opportunity for hearing in the matter, to have done one or more of the following:
(1) Lacked the competency to represent others.
(2) Engaged in unethical, contemptuous or improper conduct with respect to any matter before the Board.
(3) Repeatedly failed to follow Board directives.
(b) Subsection (a) supersedes 1 Pa. Code § § 31.27 and 31.28 (relating to contemptuous conduct; and suspension and disbarment).
Subchapter D. EX PARTE COMMUNICATIONS
702.32. General rules.
§ 702.31. Definitions.
The following words and terms, when used in this subchapter, have the following meanings, unless the context clearly indicates otherwise:
CommunicationA verbal, written or electronic correspondence.
Ex parte communicationA communication regarding the substantive merits of a petition, outside of a public hearing and without notice and opportunity for the other party to participate.
WaiverAn acknowledgement to the staff by a party or its representative that the party chooses not to participate in a communication between the staff and the other party and agrees not to thereafter object to the communication.
§ 702.32. General rules.
(a) Communication with Board members and staff. Neither Board members nor staff may participate in an ex parte communication.
(b) Written and electronic submission. A written or electronic submission provided to the Board or staff by a party shall be promptly provided to the other party, consistent with § 703.6 (relating to service).
(c) Notification. The Board and staff will make every reasonable effort to avoid an ex parte communication. Upon discovery of an ex parte communication, the Board or staff will promptly notify the other party in writing by way of electronic transmittal, when available, and if not, in writing by mail as set forth in § 702.4 (relating to filing generally). The Board may take any reasonable measures deemed necessary to remedy an ex parte communication.
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