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PA Bulletin, Doc. No. 01-1371

NOTICES

TURNPIKE COMMISSION

Retention of an Engineering Firm

[31 Pa.B. 4036]

Systemwide Biennial Bridge Inspection

Reference No. 3-140

   The Turnpike Commission (Commission) will retain an engineering firm to perform the reinspection of approximately 850 structures owned by the Commission. The structures include bridges that are 8 feet or more in length and culverts which are 20 feet or more in length. The work will be performed in order to meet the current National bridge inspection standards of the Federal Highway Administration and the Pennsylvania Department of Transportation's (Department) Bridge Management System (BMS).

   The superstructure and substructure of each bridge shall be inspected, rated and appraised based on criteria and guidelines defined in the following documents:

   1.  National Bridge Inspection Standards (NBIS).

   2.  AASHTO Manual for Maintenance Inspection of Bridges 1983, including the 1990 revision.

   3.  Bridge Inspector's Training Manual 90.

   4.  Culvert Inspection Manual, Report No. FHWA-IP-86-2.

   5.  Inspection of Fracture Critical Bridge Members, Report No. FHWA-IP-86-26.

   6.  Bridge Management System (BMS) Coding Manual, Department Publications 100A October 1993, and its updates.

   7.  Manual for Inspecting Bridge for Fatigue Damage Conditions, Research Project No. 85-02.

   8.  Bridge Safety Inspection Manual, Policies and Procedures, Publication 238, January 1989, and its updates.

   9.  BMS Coding Forms D-491 and their updates or a printout of the individual structure records from BMS.

   10.  BMS Inspection Forms D-450 Series and their updates.

   The consultant must follow the existing 2-year interval schedule. Work performed must be completed by January 31, 2003.

   The following factors will be considered by the Commission during the evaluation of the firms submitting letters of interest for this project:

   a.  Specialized experience and technical competence of prime consultant and subconsultants. The Team must clearly demonstrate an ability to analyze available data to make decisions and develop plans to complete the project in a timely and cost effective manner.

   b.  Past record of performance with respect to cost control, work quality ability to meet schedules and previous experience on similar projects. The consultant should identify similar projects that have been completed by that firm as the prime, the magnitude of the project and the client.

   c.  The specific experience and number of individuals who constitute the firm.

   d.  Workload of the prime consultant and subconsultants for all Department and Commission projects.

   e.  Number of certified inspectors and inspection teams available for this assignment and their qualifications.

   f.  Capabilities of the proposed teams to address the bridge inspection, engineering evaluations and recommendations.

   g.  Internal procedures for cost containment and quality assurance.

   h.  Other factors, if any, specific to the project.

   Address these items and any necessary further details in a brief yet comprehensive manner in the letter of interest.

   Direct inquires to James L. Stump, P.E., at (717) 939-9551, Ext. 5540; or by e-mail at jstump@paturnpike. com. Direct contractual questions to George M. Hatalowich at (717) 986-8737; or by e-mail at ghatalow@paturnpike.com.

General Requirements and Information

   Firms interested in providing the previous work and services are invited to submit a Letter of Interest with the required information. The Letters of Interest must include the following:

   1.  One page transmittal letter clearly identifying the project reference number, brief description of the project from the advertisement, the firm's Federal identification number, the firm's legal name, contact person or project manager, address of corporate office and project office. (If the firm has multiple offices, the location of the office performing the work must be identified).

   2.  A three page expression of interest on the advertised project. Each firm should demonstrate their ability to perform the specific requirements indicated for each project and provide explanation that the firm has successfully completed similar type projects of the same magnitude.

   3.  An organization chart for the Project, identifying key personnel and any subconsultants and their roles. Any deviation from the subconsultant's listed in the letter of interest will require written approval from the Commission.

   4.  Tabulation or listing of workload for the prime consultant and all subconsultants for all Department and Commission projects. Do not submit the firms workload represented graphically.

   5.  An Annual Qualification Package similar to the one submitted to the Department for the current year that is in the same District as this project or one that is best suited for this project.

   The Annual Qualification Package copy should contain at a minimum the following information for the prime consultant and all subconsultants and attached to the back of the letter of interest (subs to follow primes):

   *  Standard Form (SF) 254--Architect-Engineer and Related Services Questionnaire in its entirety, not more than 1 year old as of the date of the advertisement.

   *  Resumes of key personnel expected to be involved in the project. (limit to one 8 1/2 x 11 page, one side, per person). Only resumes of key personnel should be included.

   *  Copy of the firm's registration to do business in this Commonwealth as provided by the Department of State for firms with out-of-State headquarters or corporations not incorporated in this Commonwealth.

   *  A copy of the Department's DBE/WBE Certification, if applicable.

   If a Joint Venture responds to a project advertisement, the Commission will not accept separate letters of interest from joint venture constituents. A firm will not be permitted to submit a letter of interest on more than one joint venture for the same project reference number. Also, a firm that responds to a project as a prime may not be included as a designated subconsultant to another firm that responds to the same project advertisement. This does not preclude a firm from being set forth as a designated subconsultant to more than one prime consultant responding to the project advertisement.

   The Commission is committed to the inclusion of disadvantaged, minority and woman firms in contracting opportunities. The minimum participation level for DBE/MBE/WBEs in these contracts will be 10% each. Responding firms shall clearly identify DBE/MBE/WBE firms, expected to participate in these contracts, in their letter of interest. If the selected firm does not meet the minimum requirement for DBE/MBE/WBE participation, they will be required to demonstrate good faith efforts to achieve the required level. Proposed DBE/MBE/WBE firms must be certified by the Department at the time of the submission of the letter of interest. If further information is desired concerning DBE/MBE/WBE participation, direct inquiries to the Contracts Administration Department by calling (717) 939-9551 Ext. 4241.

   Firms interested in performing the previous services are invited to submit a letter of interest and required information to Barry L. Troup, P.E., Assistant Chief Engineer for Design, Turnpike Commission Administration Building, 700 South Eisenhower Boulevard, Middletown, PA 17057 (Street address). Our mailing Address is P. O. Box 67676, Harrisburg, PA 17106-7676.

   The letter of interest and required information must be received by 12 p.m., Friday, August 10, 2001. Any letters of interest received after this date and time will be time-stamped and returned.

   Based on an evaluation of acceptable letters of interest received in response to these solicitations, one firm will be selected for this project. The order of preference will be established for the purpose of negotiating an agreement with the highest ranked firm established by the Technical Review Committee and approved by the Selection Committee. Technical Proposals or Requests for Proposals will not be requested prior to selection.

   The Commission reserves the right to reject all letters of interest, to cancel solicitation requested under this notice and/or to readvertise solicitation for the work and services.

BRADLEY L. MALLORY,   
Chairperson

[Pa.B. Doc. No. 01-1371. Filed for public inspection July 20, 2001, 9:00 a.m.]


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