DEPARTMENT OF CONSERVATION AND NATURAL RESOURCES
Retention of Surveying Firms; Project Reference No. FDC-500-811
[48 Pa.B. 1837]
[Saturday, March 31, 2018]
The Department of Conservation and Natural Resources (Department) is seeking to retain surveying firms for open-end contracts for various surveying services on various civil and environmental projects located on State Park and State Forest land in this Commonwealth. Each contract will be for a 12-month period with four 12-month extensions possible. Projects will be assigned on an as needed basis to ensure proper and safe operation of the Department's infrastructure and facilities. The contracts will be for various projects at facilities located in this Commonwealth. The contracts will be managed by the Department's Bureau of Facility Design and Construction (Bureau).
Letters of Interest for this project will only be accepted from individuals, firms or corporations duly authorized to engage in the practice of surveying. If an individual, firm or corporation not authorized to engage in the practice of surveying wishes to submit a Letter of Interest, the individual, firm or corporation may do so as part of a joint venture with an individual, firm or corporation which is permitted under State law to engage in the practice of surveying.
The number of open-end contracts and the dollar amount of each contract shall be at the discretion of the Department for the first year. The extent of the work for the subsequent 4 years of the contract will be dependent on the availability of additional funds and additional projects for those years, also at the discretion of the Department.
Established on July 1, 1995, the Department is charged with: maintaining and preserving the 120 State Parks; managing the 2.1 million acres of State Forest land; providing information on the ecological and geologic resources in this Commonwealth; and establishing community conservation partnerships with grants and technical assistance to benefit rivers, trails, greenways, local parks and recreation, regional heritage parks, open space and natural areas.
The Bureau provides multidisciplined facility and infrastructure technical support to the other bureaus in the Department in the areas of project design, project inspections, construction management, contract administration, surveying, and other technical advice and consultation. This Bureau is comprised of three divisions: Dams, Bridges and Roadways; Environmental Engineering and Design; and Field Engineering and Contract Management.
The Bureau's Central Office (located in Harrisburg) is responsible for the development of architectural, landscape architectural, water and sanitary, bridge and roadway and civil and environmental projects required to support the Department's facility construction and maintenance program. The Central Office is comprised of five sections: Architectural Design; Landscape Design; Sanitary and Water Management; Bridges and Road Management; and Civil Design. In addition to project design, staff also provides technical architectural and engineering support and advice to assist field operation in State Parks and State Forests.
The Bureau also has four field offices: Northcentral Office in Emporium; Western Office in Moraine State Park; Southcentral Office in Shawnee State Park; and Eastern Office in Nockamixon State Park. Each office is responsible for providing direct engineering and technical support to the State Parks and State Forests field operation staff in their area. Staff is responsible for project inspection and construction management to ensure contractor compliance with the construction contract documents as well as some project design.
I-1. Specific Requirements
A. Typical work may consist of topographic surveys for the design of bridges, roads, dams, various buildings and sanitary systems, or boundary/property surveys. The latter could include all necessary subdivision requirements. The typical work product will be submitted in both electronic and hard copy versions. The electronic version shall be compatible for use with the Department's AutoCAD Civil 3D 2013 and future versions.
B. The surveying or engineering firms, or both, shall have the capability of providing survey crews of either two or three persons when requested by the Department. Survey crews shall report to project sites within 7 days of notification by the Department. Firms will be responsible for providing their own survey instruments, such as transits, levels, electronic distance measuring devices and all necessary support equipment. Also, all materials such as stakes, markers, field books, and the like, shall be furnished by the selected firms.
I-2. Addenda to the Request for Proposals (RFP). If the Department deems it necessary to revise any part of this RFP before the proposal response date, the Issuing Office will post an addendum to the Department's web site at http://www.dcnr.pa.gov. It is the Offeror's responsibility to periodically check the web site for any new information or addenda to the RFP. Answers to the questions asked during the Questions and Answers period also will be posted, as necessary to the web site as an addendum to the RFP.
I-3. Small Diverse Business (SDB) and Small Business Information. The Department encourages participation by SDBs and small businesses as prime contractors, and encourages all prime contractors to make significant commitments to use SDBs and small businesses as subcontractors and suppliers.
A small business must meet each of the following requirements:
• The business must be a for-profit, United States business.
• The business must be independently owned.
• The business may not be dominant in its field of operation.
• The business may not employ more than 100 full-time or full-time equivalent employees.
• The business, by type, may not exceed the following 3-year average gross sales:
• Procurement goods and services: $20 million.
• Construction: $20 million.
• Building design services: $7 million.
• Information technology goods and services: $25 million.
For credit in the RFP scoring process, a small business must complete the Department of General Services (DGS)/Bureau of Diversity, Inclusion and Small Business Opportunities (BDISBO) self-certification process. Additional information on this process can be found at http://www.dgs.pa.gov/Businesses/Small%20Business%20Contracting%20Program/Pages/default.aspx.
An SDB is a DGS-verified minority-owned small business, woman-owned small business, veteran-owned small business, service-disabled veteran-owned small business, lesbian, gay, bisexual, transgender-owned small business, disability-owned small business, or other small businesses as approved by DGS that is owned and controlled by a majority of persons, not limited to members of minority groups, who have been deprived of the opportunity to develop and maintain a competitive position in the economy because of social disadvantages.
For credit in the RFP scoring process, an SDB must complete the DGS verification process. Additional information on this process can be found at http://www.dgs.pa.gov/Businesses/Small%20Diverse%20Business%20Program/Small-Diverse-Business-Verification/Pages/default.aspx.
An Offeror that qualifies as an SDB or a small business and submits a proposal as a prime contractor is not prohibited from being included as a subcontractor in separate proposals submitted by other Offerors.
An SDB or small business may be included as a subcontractor with as many prime contractors as it chooses in separate proposals.
The Department's directory of self-certified small businesses and BDISBO-verified SDBs can be accessed from http://www.dgs.pa.gov/Businesses/Small%20Diverse%20Business%20Program/Small-Diverse-Business-Verification/Pages/Finding-Small-Diverse-Businesses.aspx.
Questions regarding the SDB and small business programs, including questions about the self-certification and verification processes, should be directed to the Department of General Services, Bureau of Diversity, Inclusion and Small Business Opportunities, Room 601, North Office Building, Harrisburg, PA 17125, (717) 783-3119, fax (717) 787-7052, RA-BDISBOVerification@pa.gov, www.dgs.pa.gov.
I-4. Notification of Selection. Professionals whose proposals are not selected will be notified when contract negotiations have been successfully completed and the Department has received the final negotiated contract signed by the selected professionals.
I-5. Type of Contract. The type of contract as a result of this RFP shall be an open-end, requirements contract. Work shall be assigned on an as needed basis as determined by the Department. The initial term of the agreement shall be 1 year and renewable for up to 4 subsequent years. Reimbursement for services shall be by fixed fee percentage based upon project allocation or hours of service and qualifying expenses. The reimbursement type shall be at the Department's discretion. The work shall be reviewed by the staff of the Bureau and when applicable, approved by same staff.
II-1. Requirements. Proposals shall include the following items and information.
• Letter of Interest including the firm's Federal identification number and the project reference number.
• A list of at least three of the firm's most recently completed projects like the projects anticipated under the contract. The description shall include the client, contact person and phone number, the estimated or actual construction cost of the portion of the work which the firm designed, the project manager and the names of all personnel who made major contributions to the project.
• The Letter of Interest shall indicate the firm's capability of working on multiple small projects at the same time and understanding of the Department's needs.
• A standard DGS Form 150-ASP indicating the individual in charge. The Form 150-ASP is available by downloading from the DGS web site at www.dgs.pa.gov. Form 150-ASP shall be submitted in hard copy format as per Part II, II-2 of the RFP. The electronic submission instructions on the DGS web site are for the DGS projects only. Additional information pertinent to this firm's qualifications to do the work of this contract may be included.
• Direct costs other than payroll, such as travel and subsistence, shall be based on the current State rates. Miscellaneous expenses such as copies, prints, sepias, postage and film shall be reimbursed at cost upon approval by the Department.
II-2. Number of Copies. Six copies of the complete Letter of Interest and the required forms must be received no later than Wednesday, May 2, 2018, at 4 p.m. The six copies shall be submitted in six complete sets that shall be spiral bound or in folders or secured by binder clips. The assignment and services will be made to one or more of the firms responding to this notice. However, the Department reserves the right to reject all Letters of Interest submitted, cancel the solicitation requested under this notice or re-advertise solicitation for this service.
II-3. Debriefing. The Department will not offer a debriefing session to the unsuccessful firms. The Department disclaims any liability whatsoever to its review of the proposal submitted and in formulating a recommendation for selections. Recommendations made by the Department shall be final.
CRITERIA FOR SELECTION
III-1. Selection Criteria. The firm will be evaluated upon the following criteria:
A. Professional's understanding of the problem as demonstrated in Letter of Interest, and as stated in their own interpretation of the tasks to be performed.
B. Qualifications of firm.
C. Professional personnel in firm.
D. Soundness of approach as demonstrated in Letter of Interest, and as stated in their own interpretation of the tasks to be performed.
E. Available manpower to perform the services required.
F. Equitable distribution of the contracts.
G. Offeror is a self-certified small diverse and small business. To be eligible for selection for this project the Offerer's firm must be a self-certified small business/SDB verified by the BDISBO. Refer to Part I, I-3.
III-2. Number of Contracts. The Department may select more than one firm for projects to be assigned on a regional basis.
MAILING AND CONTACT INFORMATION
Firms interested in performing the required services for this project are invited to submit Letters of Interest to Alfred Uzokwe Sr., PE, Director, Bureau of Facility Design and Construction, Rachel Carson State Office Building, 8th Floor, 400 Market Street, P.O. Box 8451, Harrisburg, PA 17105-8451. Contact John Timbrell at (717) 772-8393 for general information concerning this RFP.
CINDY ADAMS DUNN,
[Pa.B. Doc. No. 18-497. Filed for public inspection March 30, 2018, 9:00 a.m.]
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