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PA Bulletin, Doc. No. 98-188


Retention of Engineering Firms

[28 Pa.B. 586]

Cameron, Centre, Clearfield, Clinton, Elk, Juniata, McKean, Mifflin and Potter Counties
Project Reference No. 02098AG0001

   Notice is hereby given that approximately twenty-five (25) municipalities, in cooperation with the Department of Transportation, Engineering District 2-0, will retain engineering firms to perform one or more of the following tasks concerning municipality owned bridges:

   1.  Prepare studies and plans for the replacement/rehabilitation of municipality owned bridges.

   2.  Perform construction inspection and construction support services for municipality owned bridge replacement/rehabilitation projects.

   Separate Letters of Interest will be required for Task 1 and Task 2.

   The firm(s) selected under Task 1 will be required to conduct final design to include preliminary alignment and accompanying data for Step 9; final alignment; type, size, and location drawings; drainage design; hydrologic and hydraulic report; the Department of Environmental Resources waterway permits; bridge foundation report and soils borings; right-of-way plans; erosion control plans with narrative; maintenance and protection of traffic plans; structure drawings; pavement design; and construction plans, specifications, and estimates. A conventional field survey will be required. All to be done in accordance to current policy.

   Upon completion of final design phase, the firm may be required to perform shop drawing review, alternate design review, and general engineering services during construction.

   The firm(s) selected under Task 2 will be required to perform construction inspection services for municipality owned bridge replacement projects. The firm(s) may also be required to perform construction consultation services and shop drawing review and approval. The firm(s) will also perform initial NBIS inspection on the new or rehabilitated structure. The firm(s) may be required to hold a pre-bid and/or pre-construction conference, keep records and document the construction work, prepare current and final estimates for payment to the construction contractor, obtain compliance with labor standards, safety and accident prevention, and equal opportunity provisions of the contract item; and perform other duties as may be required. Firms applying must have qualified personnel capable of climbing structure during construction or rehabilitation.

   The Letter of Interest for Task 2 should include the resumes of a maximum of five (5) TCIS's and five (5) TCI's. The qualifications and experience required of the firm's inspectors will be established jointly by the Department, and the municipality, and the qualifications of the firm's proposed employees will be reviewed and approved jointly by the Department and the municipality.

   Any technical questions concerning the requirements for this project should be directed to Mr. C. David Lynn, P.E., District 2-0, at (814) 765-0581.

   Any questions concerning the submittal of the letter of interest can be directed to the Consultant Agreement Division at (717) 783-9309.

General Requirements and Information

   Firms interested in performing any of the above services are invited to submit two (2) copies of a Letter of Interest (L.O.I.) for each work task they are interested in to: Pennsylvania Department of Transportation, Engineering District 2-0, George M. Khoury, P.E., District Engineer, 1924-30 Daisy Street, P. O. Box 342, Clearfield, PA 16830.

   The cover letter should not be more than two (2) pages. Firms will be selected for an individual project or a group of projects. Interested firms should indicate the counties, type of projects, and size of projects in which they are interested. All L.O.I. will be kept on record for use by municipalities selecting consultants for a period of one year from the date of this advertisement. There is no Disadvantaged Business Enterprise (DBE) requirements for this advertisement, but DBE participation may be required on the individual project.

   Preference will be given to small firms for this project. A small firm will be considered as a firm of less than 100 people. The total number to include all offices within and outside Pennsylvania. Any small firm that utilizes a sub-consultant that is not considered a small firm will not be given preferential consideration. Responses are encouraged by small engineering firms, disadvantaged business enterprise engineering firms, and other engineering firms who have not previously performed work for the Department of Transportation.

   Each L.O.I. must include in the heading, the firm's legal and fictitious (if applicable) name, the firm's Federal Identification Number and the Project Reference Number indicated in this advertisement. A Standard Form, 254, ''Architect-Engineer and Related Services Questionnaire'', not more than two (2) months old as of the date of this advertisement must be submitted for the firm, each party to a joint venture and for each subconsultant the firm is proposing to use and for the performance of professional services regardless of whether the sub-consultant is an individual, or a company. Standard Form 255, ''Architect-Engineer and Related Services Questionnaire for Specific Project'', and a two (2) year work load projection graph for the firm and each sub-consultant.

   The Standard Form 255 must be filled out in its entirety including Item No. 6 listing the proposed sub-consultants and the type of work or services they will perform on the project.

   Firms with out-of-state headquarters or corporations not incorporated in Pennsylvania must include with each Letter of Interest a copy of their registration to do business in the Commonwealth as provided by the Department of State.

   The Department currently limits its participation in the remuneration of principals or consultant employees performing work on projects to $72,800 per annum or 35 per hour or their actual audited remuneration, whichever is less. The Department's limitation will apply to the projects advertised above unless the Department policy is revised prior to the negotiation of an agreement or contract.

   The following factors, listed in their order of importance, will be considered by the municipalities during their evaluation of the first submitting L.O.I.:

   a.  Specialized experience and technical competence of firm.

   b.  Past record of performance with respect to cost control, work quality, and ability to meet schedules. The specific experience of individuals who constitute the firms shall be considered.

   c.  Current workload and capacity of firm to perform the work within the time limitations.

   d.  Location of consultant.

   e.  Special requirements of the project.

   f.  Other factors, if any, specific to the project.

   The L.O.I. and required forms should be submitted as soon as possible. Updated information may be submitted if the Engineer desires to present additional information concerning the firm's capabilities.

   Various sections of the L.O.I. should be prominently tabbed or identified to ease the analysis of the submission.

   The assignment of the above services will be made to one of the firms responding to this notice, but the municipalities and the Department of Transportation reserves the right to reject all L.O.I. submitted, to cancel the solicitations requested under this notice, and/or to re-advertise solicitation for these services.


[Pa.B. Doc. No. 98-188. Filed for public inspection January 30, 1998, 9:00 a.m.]

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