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PA Bulletin, Doc. No. 99-72


Retention of an Engineering Firm

[29 Pa.B. 257]

Open-End Coating Consultant

Reference No. 3-110

   The Turnpike Commission (Commission) may retain an engineering firm specializing in protective coatings to provide open-end construction coating inspection services and consultation for various projects Statewide on the Pennsylvania Turnpike System. The types of projects to be inspected under this agreement may include, but are not limited to, existing steel bridges, water tanks, radio towers, sign structures and field applications of coatings to shop primed steel. Other tasks that may be assigned include review of new coating and paint removal products, recommendation of coating selection, specification preparation, existing steel corrosion surveys, cost effective paint maintenance strategy development, identification of candidate structures for maintenance painting, coating failure analysis and training of Commission personnel in coating related issues.

   The agreement will have a completion date of December 31, 2000, with projects assigned on an as-needed basis. The agreement will be for a maximum cost of $500,000.

   The firm will be required to provide technical expertise in all aspects of coating management. On limited occasions, the selected firm may be required to provide a full-time on-site construction inspection staff, with sufficient office personnel, managers, engineers, technicians and clerical staff to support the field functions. The selected firm may be required to attend the prebid meeting and preconstruction conference, write project correspondence and review and approve contractor's submissions. In addition, the selected firm may be required to document the construction progress, prepare current and final estimates for payment to contractors, prepare change orders, conduct monthly job conferences, monitor monthly progress, provide liaison with affected utilities and communities, conduct semifinal and final inspections, determine the final quantities for each contract item and perform other duties as required. All other assigned tasks not directly involved with inspection work will require appropriate written reports.

   Questions and inquiries concerning this project should be directed to Matthew J. Wagner, P.E., at (717) 939-9551, Ext. 5210, or by e-mail at

General Requirements and Information

   Firms interested in performing the above services are invited to submit Expanded Letters of Interest to Michael W. Flack, P.E., Assistant Chief Engineer--Construction, at the PA Turnpike Commission Administration Building located on Eisenhower Boulevard at the Harrisburg-East Interchange (No. 19). (FedEx address: Route 283 and Eisenhower Boulevard, Highspire, PA 17034) (Mailing Address: P. O. Box 67676, Harrisburg, PA 17106-7676).

   The expanded letters of interest must include in the heading the project reference number indicated in the advertisement. A Standard Form 254, ''Architect-Engineer and Related Services Questionnaire,'' not more than 1 year old as of the date of this advertisement, and Standard Form 255, ''Architect-Engineer and Related Services Questionnaire for Specific Project,'' must accompany each expanded letter of interest. Explanation that the firm has successfully completed similar type projects, of the same magnitude, is required. If the firm has multiple offices, the location of the office performing the work must be identified.

   Firms with out-of-State headquarters or corporation not incorporated in Pennsylvania must include with each expanded letter of interest a copy of their registration to do business in this Commonwealth as provided by the Department of State.

   The Commission currently limits its participation in the remuneration of principals or consultant employes performing work on projects to $72,800 per annum or $35 per hour or their actual audited remuneration, whichever is less. The Commission currently limits its participation in the consultant's indirect payroll cost (overhead) on construction inspection / project management projects to 130% for office support and 100% for the field staff, or the consultant's actual audited overhead rate, whichever is less.

   The Consultant in their submission should identify the following factors:

   (A)  Specialized experience and technical competence of firm. The firm must clearly demonstrate their capabilities of completing this project by identifying similar projects that have been completed, the magnitude of the project and the client.

   (B)  Past record of performance with respect to cost control, work quality and ability to meet schedules. The specific experience of individuals who constitute the firms shall be considered.

   (C)  Expanded letters of interest must include an indication of the prime consultant's and subconsultant's current workload for all Pennsylvania Department of Transportation and Pennsylvania Turnpike Commission projects.

   (D)  Location of consultant's office where the work will be performed.

   (E)  Listing of subconsultants intended. Any deviation from the subconsultants listed in the expanded letter of interest will require written approval from the Commission.

   (F)  An organization chart for the Project, identifying key personnel. Only resumes of key personnel should be included.

   (G)  Other factors, if any, specific to the project.

   There is not a minimum participation level for DBE/MBE/WBEs in these Projects.

   The expanded letter of interest and required forms must be received by 12 noon, Friday, January 22, 1999. Any letters of interest received after this date and time will be time-stamped and returned.

   Based on an evaluation of acceptable expanded letters of interest received in response to this solicitation, one firm will be selected for each of these projects. The order of preference will be established for the purpose of negotiating an agreement with the highest ranked firm established by the Technical Review Committee and approved by the Selection Committee. Technical Proposals or Requests for Proposals will not be requested prior to selection.

   The Commission reserves the right to reject all expanded letters of interest, to cancel solicitation requested under this notice, and/or to re-advertise solicitation for these services.


[Pa.B. Doc. No. 99-72. Filed for public inspection January 8, 1999, 9:00 a.m.]

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