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PA Bulletin, Doc. No. 00-92


Retention of a Design Management Firm

[30 Pa.B. 292]

Mon/Fayette Expressway Project
Uniontown to Brownsville
Fayette and Washington Counties, Pennsylvania

Reference No. E-013

   The Turnpike Commission (Commission) will retain a Design Management firm to provide project management services for the Mon/Fayette Expressway Project between Uniontown and Brownsville. Management services will be required for the design of the limited access highway on new alignment between Routes 119 and 51 near Uniontown, PA, and Routes 43 and 88 near Centerville, PA. A total of ten other consulting firms will be retained to perform the preliminary and final design of the roadway, structures and toll plazas. The total length of the design section is approximately 15 miles. The total construction cost is estimated at $360 million. The Design Management Contract is expected to be for a period of 36 months. This project will be financed with Federal, State and Turnpike funds and will be subject to Federal review and oversight in accordance with Federal aid regulations (23 CFR, Chapter 1).

   The selected firm will be required to provide engineering review services during the design phase of the project and to provide sufficient staff to adequately maintain project coordination and schedule from preliminary design through bidding of the construction contracts.

   Tasks required include, but are not limited to: prepare master schedules to coordinate all phases of the project; monitor schedules to assure compliance with the master schedule; monitor design costs to keep cost within budget; review of design submissions, preliminary and final right-of-way plans, design drawings, special provisions, specifications and estimates prepared by other consulting engineering firms; conduct design review meetings and plan checks; provide constructability reviews; review environmental items of work; coordinate required permit applications; standardize design details; coordinate design and right-of-way acquisition activities; and coordinate with PennDOT, FHWA environmental agencies, township officials, municipal authorities and utility companies by means of periodic meetings.

   The selected firm will be required to provide a full-time, permanent staff of qualified and experienced professional engineers and support personnel required to maintain project control. In addition to the full-time staff, other in-house specialists may be required to assist with specific work tasks encountered. The Commission must approve the individual who will head the Design Management Team.

   The selected firm is required to furnish a fully equipped office in Pennsylvania, conveniently accessible, and within 50 miles of the Turnpike Commission Western Regional Office at 2200 North Center Avenue, New Stanton, PA 15672-9602. The office must include a conference room capable of seating at least 25 people. All full-time staff assigned to the project is to be located in this office.

   The following factors will be considered by the Commission during the evaluation of the firms submitting Letters of Interest for this project:

   a.  Specialized experience and technical competence of prime consultant and subconsultants. The Team must clearly demonstrate experience and competence on management of large-scale public works design projects.

   b.  Past record of performance with respect to cost control, work quality ability to meet schedules and previous experience on similar projects. The consultant should identify similar projects that have been completed by that firm as the prime, the magnitude of the project, and the client.

   c.  The specific experience and number of individuals who constitute the firm.

   d.  Location of consultant's office where the work will be performed.

   e.  Workload of the prime consultant and subconsultants for all Department of Transportation and Turnpike Commission projects.

   f.  Other factors, if any, specific to the project.

   Address these items and any necessary further details in a brief yet comprehensive manner in the letter of interest.

   Firms expressing interest in this project must agree to ensure that Disadvantaged Business Enterprise (DBE) firms as defined in the Transportation Equity Act for the 21st Century (TEA-21) and currently certified by the Department of Transportation shall have the maximum opportunity to participate in any subcontracting or furnishing supplies or services approved under Form 442, Section 1.10(a). The act requires that firms owned and controlled by women (WBEs) be included, as a presumptive group, within the definition of Disadvantaged Business Enterprise (DBE). The goal of DBE participation in this contract will be established prior to the submission of Technical Proposals from the shortlisted firms for this project. Responding firms shall make good faith efforts to meet the DBE goal using DBEs (as they are defined prior to the Act), WBEs or combinations thereof. Proposed DBE firms must be certified at the time of submission of the letter of interest. If the selected firm fails to meet the established goal, it shall be required to demonstrate its good faith efforts to attain the goal. If further information is desired concerning DBE/MBE/WBE participation, direct inquiries to the Office of Equal Opportunity Development, Turnpike Commission at the above address, or by calling (717) 939-9551 Ext. 4241.

   Direct inquiries about this advertisement to Kenneth L. Slippey, at 939-9551, extension 5150; or by e-mail at

General Requirements and Information

   Firms interested in providing the above work and services are invited to submit a Letter of Interest with the required information. The Letters of Interest must include the following:

   1.  One page transmittal letter clearly identifying the project reference number, brief description of the project from the advertisement, the firm's Federal identification number, the firm's legal name, contact person or project manager, address of corporate office and project office. (If the firm has multiple offices, the location of the office performing the work must be identified)

   2.  Three page (maximum) expression of interest on the advertised project. Each firm should demonstrate their ability to perform the specific requirements indicated for this project and provide explanation that the firm has successfully completed projects of the same magnitude.

   3.  An organization chart for the Project, identifying key personnel and any subconsultants and their roles. Any deviation from the subconsultant's listed in the letter of interest will require written approval from the Commission.

   4.  Tabulation of workload for the prime consultant and all subconsultants for all Department of Transportation and Turnpike Commission projects.

   5.  A copy of the Annual Qualification Package submitted to the Department of Transportation for the current year that is in the same District as this project or one that is best suited for this project.

   The Annual Qualification Package should contain at a minimum, the following information for the prime consultant and all subconsultants which should be attached to the back of the letter of interest (subs to follow primes):

   * Standard Form (SF) 254--Architect-Engineer and Related Services Questionnaire in is entirety, not more than 1 year old as of the date of the advertisement.

   * Resumes of key personnel expected to be involved in the project. (limit to one 8 1/2 x 11 page, one side, per person). Only resumes of key personnel should be included.

   * Copy of the firm's registration to do business in the Commonwealth as provided by the Department of State for firms with out-of-State headquarters or corporations not incorporated in Pennsylvania.

   * A copy of the Department's DBE/WBE Certification, if applicable.

   If a Joint Venture responds to a project advertisement, the Commission will not accept separate letters of interest from joint venture constituents. A firm will not be permitted to submit a letter of interest on more than one joint venture for the same project reference number. Also, a firm that responds to a project as a prime may not be included as a designated subconsultant to another firm that responds to the same project advertisement. This does not preclude a firm from being set forth as a designated subconsultant to more than one prime consultant responding to the project advertisement.

   Firms interested in performing the above services are invited to submit a letter of interest and required information to Frank J. Kempf, P.E., Assistant Chief Engineer-Programs/Projects, at the PA Turnpike Commission Administration Building located at 176 Kost Road, Carlisle, PA 17013-9779 (parcel delivery address) (Mailing Address: P. O. Box 67676, Harrisburg, PA 17106-7676).

   The letter of interest and required information must be received by 12 noon, Friday, January 21, 2000. Any letters of interest received after this date and time will be time-stamped and returned.

   The assignment of the above services will be made to one of the firms submitting an acceptable letter of interest. The Commission will be shortlisting this project at a public meeting after the evaluations of acceptable letters of interest. Technical proposals will then be requested from the shortlisted firms.

   The Commission reserves the right to reject all letters of interest, to cancel solicitation requested under this notice, and/or to re-advertise solicitation for the work and services.


[Pa.B. Doc. No. 00-92. Filed for public inspection January 7, 2000, 9:00 a.m.]

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