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PA Bulletin, Doc. No. 01-930



Retention of a Systems Integrator/Engineering Firm

[31 Pa.B. 2764]

Phase III of the Advanced Travelers Information System; Reference No. 3-139

   The Turnpike Commission (Commission) is seeking interested firms to submit Letters of Interest for Systems Integration Services for Phase 3 of the Commission's Advanced Travelers Information System (ATIS) Project.

   This system will become the focal point for distribution of past, present and future Commission conditions to customers, for the Commission's internal utilization, as well as a source of information for other State and local agencies. The primary goal of this project will be to use the existing Intelligent Transportation Systems technology to monitor traffic flow and keep motorists informed of traffic conditions and allow the Commission's staff to efficiently and effectively manage the Commission's assets.

   The ATIS is expected to evolve over time in a very modular fashion. A project specific open end contract is expected to be the principal development vehicle through which this system will evolve. Following are the guiding principles for the development of the system:

   *  The initial focus of the ATIS will be to build an operational system with a selected subset of information collection and dissemination capability.

   *  The designs for the ATIS will provide access to the diverse clients for the information that ATIS will collect and store.

   *  The ATIS will be modular in fashion such that new systems and technologies can be added with little to no affect on the existing components.

   The short-term services to be provided include the design and development of the central software, detailed specification of computer hardware needs and implementation. In addition, the Commission foresees significant future effort in systems integration. As future devices and functionality are added, the Commission may require services to integrate new devices and enhanced capabilities. The estimated budget for this effort is $ 2.5 million.

   Questions and inquiries concerning this Project should be directed to Timothy M. Scanlon at (717) 939-9551 ext. 5590 or via e-mail at Direct contractual questions to George M. Hatalowich at (717) 986-8737; or via e-mail at

   The following factors will be considered by the Commission during the evaluation of the firms submitting Letters of Interest for these projects:

   a.  Specialized experience and technical competence of the development team (Team) consisting of the prime consultant and subconsultants. The Team must clearly demonstrate the following:

   *  The ability to develop, starting with the functional requirements, a detailed requirements specification and system design for the Commission ATIS.

   *  The ability to document the development of these products in four major deliverables: system development plan, detailed requirements specification, acceptance test plan and detailed design document.

   *  The ability to assist the Commission staff in understanding the capabilities that will be provided through at least three formal reviews: preliminary design review, requirements walk-through and critical design review.

   *  The ability to integrate all required system components and provide an operational system passing all required acceptance test procedures that is fully in conformance with the system design.

   b.  Past record of performance with respect to cost control, work quality, ability to meet schedules and previous experience on similar projects. The members of each Team should identify similar projects that have been completed by that firm as the prime or subconsultant, the magnitude of the project and the client.

   c.  The specific experience and number of individuals who constitute each firm on the Team.

   d.  Workload of the prime consultant and subconsultants for all Department of Transportation (Department) and Commission projects.

   e.  Other factors, if any, specific to the project.

General Requirements and Information

   Firms interested in providing the previous work and services are invited to submit a letter of interest with the required information. The Letters of Interest must include the following:

   1.  One page transmittal letter clearly identifying the project reference number, brief description of the project from the advertisement, the prime consultant's Federal identification number, the legal name, contact person or project manager, address of corporate office and project office, and other subconsultants on that Team. (If the firms have multiple offices, the location of the office performing the work must be identified.)

   2.  A 20 page expression of interest on the advertised project. Each Team should demonstrate their ability to perform the specific requirements indicated for the project and explain how the firms on the Team have successfully completed similar type projects of the same magnitude. The following topics must be addressed:

   *  Development Team Management and Experience (three pages maximum)--Specific to the development team, the Team shall present its experience and approach to the management of an incremental build process and experience with task order contracts. The development team certifications shall also be listed and discussed.

   *  Basic System Architecture (five pages maximum)--The Team shall demonstrate substantive experience in developing and implementing similar systems and shall describe a basic architecture including: hardware/software environment and database management system; graphical user interface functionality; and the integration of existing roadway subsystems.

   *  Development Process (five pages maximum)--In this section, the Team shall describe the development process, how it will be controlled, tracked and demonstrated. This must include: requirements tracking and configuration management; rapid prototyping; and development testing.

   *  Training, Operations and Maintenance (three pages maximum)--The Team shall demonstrate an understanding and an approach to performing the transition of the system to operations and maintenance. This should address: acceptance testing; training and documentation; and maintenance.

   *  Other Qualifications (four pages maximum)--The firm may include additional qualifications materials demonstrating their experience and qualifications in this section.

   3.  An organization chart for the project, identifying key personnel and any subconsultants and their roles. Any deviation from the subconsultant's listed in the letter of interest will require written approval from the Commission.

   4.  Tabulation of workload for the prime consultant and all subconsultants for all Department and Commission projects. Do not submit the firms workload represented graphically.

   5.  The letter of interest must also include the following:

   *  Standard Form 254--Architect-Engineer and Related Services Questionnaire in its entirety, not more than 1 year old as of the date of the advertisement. (One for the prime consultant and each subconsultant.)

   *  Resumes of key personnel expected to be involved in the project (limit to one 8 1/2 x 11 page, one side, per person). Only resumes of key personnel should be included.

   *  A copy of the Department's DBE/WBE Certification, if applicable.

   If a joint venture responds to a project advertisement, the Commission will not accept separate letters of interest from joint venture constituents. A firm will not be permitted to submit a letter of interest on more than one joint venture for the same project reference number. Also, a firm that responds to a project as a prime may not be included as a designated subconsultant to another firm that responds to the same project advertisement. This does not preclude a firm from being set forth as a designated subconsultant to more than one prime consultant responding to the project advertisement.

   The Commission is committed to the inclusion of disadvantaged, minority and woman firms in contracting opportunities. The minimum participation level for DBE/MBE/WBEs in this contract will be 10%. Responding firms shall clearly identify DBE/MBE/WBE firms, expected to participate in these contracts, in their letter of interest. If the selected firm does not meet the minimum requirement for DBE/MBE/ WBE participation, they will be required to demonstrate good faith efforts to achieve the required level. Proposed DBE/MBE/WBE firms must be certified by the Department at the time of the submission of the letter of interest. If further information is desired concerning DBE/MBE/WBE participation, direct inquiries to the Contracts Administration Department, Turnpike Commission, by calling (717) 939-9551 ext. 4241.

   Firms interested in performing the previous services are invited to submit six copies of the letter of interest and required information to Barry L. Troup, P.E., Turnpike Commission Administration Building, Route 238 and Eisenhower Boulevard, Highspire, PA 17034. (Mailing Address: P. O. Box 67676, Harrisburg, PA 17106-7676.)

   The letter of interest and required information must be received by 12 p.m., Friday, June 22, 2001. Any letters of interest received after this date and time will be time-stamped and returned.

   Based on an evaluation of acceptable letters of interest received in response to these solicitations, three or more firms will be shortlisted for this project. The shortlisted firms will be required to submit a technical proposal and a cost proposal based on the final versions of the ''Phase III ATIS Systems Integration Systems Integrator RFP Sections'' and the ''Phase III Systems Integration Functional Requirements.'' Draft versions of these documents are available from Al Kazickas at

   Firms that submit technical and cost proposals will be required to give an oral presentation of their proposal to the Proposal Evaluation Team. The selected firm will be required to provide a copy of the firm's registration to do business in this Commonwealth as provided by the Department of State for firms with out-of-State headquarters or corporations not incorporated in this Commonwealth.

   The Commission reserves the right to reject all letters of interest, to cancel solicitation requested under this notice, and/or to readvertise solicitation for the work and services.


[Pa.B. Doc. No. 01-930. Filed for public inspection May 25, 2001, 9:00 a.m.]

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