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PA Bulletin, Doc. No. 02-484



Retention of a Design Management Firm

[32 Pa.B. 1598]

Mon/Fayette Expressway Project;
Allegheny County, PA

Reference No. E-018

   The Turnpike Commission (Commission) will retain a design management firm to provide project management services for the design development of a limited access highway on new alignment from PA 51 to I-376, a distance of approximately 24 miles. It is anticipated that the design manager will manage, direct and coordinate the efforts of approximately 12 roadway design consultants, 1 consultant for the design of the Monongahela River Bridge and 1 toll plaza design consultant.

   The design manager will act as an agent of the Commission. All project correspondence, except contractual issues, will be directed to the design manager for recommendation to the Commission. The design manager will assist the Commission in resolution and response.

   Design management activities will begin with review of the scopes-of-work for the design consultants and end with the bidding of the final construction contract on the PA 51 to I-376 Mon/Fayette Project. The work will be divided into two parts-preliminary design management activities before the design field view and final design management activities after the design field view. A minimum of 13 major construction contracts and approximately 4 minor construction contracts are anticipated. This contract may be financed with Federal, State and Commission funds and will be subject to Federal review and oversight in accordance with Federal Aid Regulations (23 CFR Chapter 1). The project has an estimated construction cost of $1.4 billion as developed in the draft Environmental Impact Statement, section 4(f) evaluation and Section 404 Permit application.

   The selected firm will be required to provide engineering review services during the design phase of the project and to provide sufficient staff to adequately maintain project coordination and schedule from preliminary design through bidding of the construction contracts.

   Tasks required include, but are not limited to: prepare master schedules to coordinate all phases of the project; monitor schedules to assure compliance with the master schedule; monitor design costs to keep cost within budget; review of design submissions, preliminary and final right-of-way plans, design drawings, special provisions, specifications and estimates prepared by other consulting engineering firms; conduct design review meetings and plan checks; provide constructibility reviews; review environmental items of work; coordinate required permit applications; standardize design details; coordinate design and right-of-way acquisition activities; and coordinate with the Department of Transportation (Department), Federal Highway Administration environmental agencies, township officials, municipal authorities and utility companies by means of periodic meetings.

   The selected firm will be required to provide a full-time, permanent staff of qualified and experienced professional engineers and support personnel required to maintain project control. In addition to the full-time staff, other in-house specialists may be required to assist with specific work tasks encountered. The Commission must approve the individual who will head the design management team.

   The selected firm is required to furnish a fully equipped office in this Commonwealth, conveniently accessible and within 50 miles of the Commission Western Regional Office, 2200 North Center Avenue, New Stanton, PA 15672-9602. The office must include a conference room capable of seating at least 25 people.

   The following factors will be considered by the Commission during the evaluation of the firms submitting statements of interest for this project:

   a.  Specialized experience and technical competence of prime consultant and subconsultants. The team must clearly demonstrate experience and competence on management of large-scale public works design projects.

   b.  Past record of performance with respect to cost control, work quality ability to meet schedules and previous experience on management projects. The consultant should identify similar projects that have been completed by that firm as the prime, the magnitude of the project and the client.

   c.  The specific experience and number of individuals who constitute the firm.

   d.  Location of consultant's office where the work will be performed.

   e.  Workload of the prime consultant and subconsultants for all Department and Commission projects.

   f.  Other factors, if any, specific to the project.

   Address these items and any necessary further details in a brief yet comprehensive manner in the statement of interest.

   Firms expressing interest in this project must agree to ensure that Disadvantaged Business Enterprise (DBE) firms as defined in the Transportation Equity Act for the 21st Century (act) and currently certified by the Department shall have the maximum opportunity to participate in any subcontracting or furnishing supplies or services approved under Form 442, Section 1.10(a). The act requires that firms owned and controlled by women (WBE) be included, as a presumptive group, within the definition of DBE. The goal of DBE participation in this contract will be established prior to the submission of technical proposals from the shortlisted firms for this project. Responding firms shall make good faith efforts to meet the DBE goal using DBEs (as they are defined prior to the act), WBEs or combinations thereof. Proposed DBE firms must be certified at the time of submission of the statement of interest. If the selected firm fails to meet the established goal, it shall be required to demonstrate its good faith efforts to attain the goal. If further information is desired concerning DBE/MBE/WBE participation, direct inquiries to the Contracts Administration Department, Turnpike Commission at the previous address or by calling (717) 939-9551 ext. 4241.

   Direct inquiries about this advertisement to P. Gregory Bednar at (724) 755-5182; or by e-mail at Direct contractual questions to George M. Hatalowich at (717) 986-8737 or by e-mail at

General Requirements and Information

   Firms interested in providing the previous work and services are invited to submit a statement of interest with the required information. The statements of interest must include the following:

   1.  One page transmittal letter clearly identifying the project reference number, brief description of the project from the advertisement, the firm's Federal identification number, the firm's legal name, contact person or project manager, address of corporate office and project office. (If the firm has multiple offices, the location of the office performing the work must be identified.)

   2.  A three-page statement of interest on the advertised project. Each firm should demonstrate their ability to perform the specific requirements indicated for this project and provide explanation of the technical approach, stressing the team's ability to coordinate several construction contracts that were designed by different design consultants.

   3.  An organization chart for the project, identifying key personnel and any subconsultants and their roles. Any deviation from the subconsultant's listed in the statement of interest will require written approval from the Commission.

   4.  Tabulation or listing of workload for the prime consultant and all subconsultants for all Department and Commission projects. Do not graphically represent the firm's workload.

   5.  A Consultant Qualification Package similar to the one submitted to the Department for the current year or one that is best suited for this project. A copy of the Consultant Qualification Package printed directly from the Department's ECMS website is acceptable.

   The Consultant Qualification Package should contain at a minimum the following information for the prime consultant and all subconsultants and attached to the back of the statement of interest (subs to follow primes):

   *  ECMS General Information and Project Experience Forms or Standard Form (SF) 254--Architect-Engineer and Related Services Questionnaire in its entirety, either not more than 1 year old as of the date of the advertisement.

   *  Resumes of key personnel expected to be involved in the project. (Limit to two 8 1/2 × 11 pages, per person). Only resumes of key personnel should be included.

   *  Copy of the firm's registration to do business in this Commonwealth as provided by the Department of State for firms with out-of-State headquarters or corporations not incorporated in this Commonwealth.

   *  A copy of the Department's DBE/WBE Certification, if applicable.

   If a joint venture responds to a project advertisement, the Commission will not accept separate statements of interest from joint venture constituents. A firm will not be permitted to submit a statement of interest on more than one joint venture for the same project reference number. Also, a firm that responds to a project as a prime may not be included as a designated subconsultant to another firm that responds to the same project advertisement. This does not preclude a firm from being set forth as a designated subconsultant to more than one prime consultant responding to the project advertisement.

   Firms interested in performing the previous services are invited to submit a statement of interest and required information to George M. Hatalowich, Engineering Contract Manager, Turnpike Commission Administration Building, 700 South Eisenhower Boulevard, Middletown, PA 17057 (street address). The Commission mailing address is P. O. Box 67676, Harrisburg, PA 17106-7676.

   The statement of interest and required information must be received by 12 p.m., Friday, April 12, 2002. Any statements of interest received after this date and time will be time-stamped and returned.

   Based on an evaluation of acceptable statements of interest received in response to these solicitations, a minimum of three firms will be shortlisted for this contract. Technical proposals will be requested from the shortlisted firms prior to the establishment of the final ranking. An order of preference will be established for the purpose of negotiating an agreement with the highest ranked firm established by the Technical Review Committee and approved by the Commission.

   The Commission reserves the right to reject all statements of interest, to cancel solicitation requested under this notice and/or to readvertise solicitation for the work and services.


[Pa.B. Doc. No. 02-484. Filed for public inspection March 22, 2002, 9:00 a.m.]

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