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25 Pa. Code § 245.516. Recordkeeping requirements.

§ 245.516. Recordkeeping requirements.

 (a)  Owners and operators of aboveground storage tank systems shall maintain records as required under this chapter and provide records, as requested, and cooperate fully with inspections, monitoring and testing conducted by the Department, certified installers or certified inspectors. Owners and operators shall provide records and cooperate fully in response to requests for document submission, testing and monitoring by the owner or operator under section 107(c) of the act (35 P.S. §  6021.107(c)).

 (b)  Owners and operators shall maintain required records either onsite at the storage tank facility or at a readily available alternative site. Records maintained at the storage tank facility shall be immediately available for inspection by the Department and certified inspectors. If records are maintained offsite, the records shall be easily obtained and provided for inspection or for review by the Department upon request.

 (c)  Recordkeeping. Owners and operators shall maintain all of the following records for aboveground storage tank systems for the operational life of the tank system and retain the records for a minimum of 1 year after the tank system has been permanently closed:

   (1)  Original installation and modification of aboveground storage tank system design specifications.

   (2)  Any variance issued for the aboveground storage tank system under §  245.503 (relating to variances).

   (3)  The permits issued under Subchapter C (relating to permitting of underground and aboveground storage tank systems and facilities).

   (4)  Tank handling activity installation, relocation, reconstruction and major modification inspection results.

   (5)  The notices of releases submitted under §  245.305 (relating to reporting releases).

   (6)  Applicable manufacturer’s documentation for the aboveground storage tank system and any ancillary equipment.

   (7)  Third-party out-of-service inspection reports.

   (8)  Written or electronic log entry information as required under §  245.514(b) (relating to security).

   (9)  The current registration certificate.

   (10)  The leak detection records for the past 12 months.

   (11)  The last two results of cathodic protection monitoring, when a cathodic protection system is in use under §  245.532 (relating to cathodic protection systems).

   (12)  The routine 72-hour visual and monthly maintenance inspections for the past 12 months.

   (13)  The last third-party in-service inspection report.

   (14)  A properly completed closure report and results of the site assessment conducted at permanent closure or change-in-service under §  245.561 (relating to permanent closure or change-in-service).

   (15)  Documentation of investigations of suspected releases in accordance with §  245.304 (relating to investigation and reporting of suspected releases).

   (16)  Documentation of the last three impressed current cathodic protection system checks for each 60-day period under §  245.532.


   The provisions of this §  245.516 amended December 21, 2018, effective December 22, 2018, 48 Pa.B. 7875. Immediately preceding text appears at serial page (331100).

Cross References

   This section cited in 25 Pa. Code §  245.523 (relating to aboveground storage tanks in underground vaults); 25 Pa. Code §  245.532 (relating to cathodic protection systems); 25 Pa. Code §  245.553 (relating to out-of-service inspections); and 25 Pa. Code §  245.554 (relating to installation and modification inspections).

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