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COMMONWEALTH OF PENNSYLVANIA

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Pennsylvania Code



Subchapter F. REIMBURSEMENT OF EXPENSES


Sec.


203.81.    Basic training.
203.82.    Mandatory in-service training.
203.83.    Grants for nonmandatory in-service training programs.

§ 203.81. Basic training.

 (a)  The Commission will reimburse each political subdivision for allowable tuition and expenses incurred by their police officers while attending certified basic police training, if the political subdivision adheres to the training standards established by the Commission. Application for reimbursement shall be made in the following manner:

   (1)  A political subdivision shall file an application with the Commission on a form supplied by the Commission within 120 days of the completion of the training.

     (i)   Requests submitted after 120 days shall be accompanied by a justification for late submission. The Commission will not consider requests for reimbursement received more than 1 year after the completion of the training.

     (ii)   A separate form shall be submitted for each police officer requesting reimbursement in accordance with this chapter.

   (2)  Following the political subdivision’s annual audit, the head of the political subdivision and the individual performing the audit shall verify the proper expenditure of Commission funds.

     (i)   Verification shall be provided on a form supplied by the Commission.

     (ii)   The verification shall be filed with the Commission.

     (iii)   The political subdivision shall file the form only for fiscal years in which Commission funding was provided.

 (b)  The political subdivision may request reimbursement for the following:

   (1)  Sixty percent of the police officer’s regular salary while attending a certified basic training course.

   (2)  Reasonable tuition for the basic police training course.

     (i)   The Commission must approve the tuition rate prior to reimbursement. Tuition rate approval will require a majority vote of the Commission.

     (ii)   The Commission will consider the reasonableness of the tuition rate based on the following:

       (A)   The length of the course.

       (B)   The instructor salaries.

       (C)   The facility costs.

       (D)   The administrative costs.

       (E)   The supply costs.

       (F)   The cost-effectiveness of the tuition compared with tuition charged by other institutions.

     (iii)   The Commission-approved tuition rate is the only amount a certified school may charge a participant in the training program.

     (iv)   A certified basic police training school may not change its tuition rate for a particular course without prior approval from the Commission.

       (A)   Requests for tuition increases will not be considered by the Commission more than once every 2 years.

       (B)   Requests for tuition increases shall enumerate all sources of revenue the institution receives.

       (C)   The Commission will consider any tuition increase requests in conjunction with program changes mandated by the Commission.

   (3)  The Commission will reimburse all reasonable subsistence and lodging costs for police officers who are not commuting to and from the basic police training course. A police officer who is commuting to and from the basic police training course will only be reimbursed for the cost of lunch.

   (4)  Reasonable travel expenses are as follows:

     (i)   The Commission will reimburse for police officers commuting to the basic police training course for the mileage incurred while attending the course.

     (ii)   Noncommuters are eligible for mileage of one round trip while attending the course.

     (iii)   Mileage reimbursement, whether for commuters or noncommuters, will only be allowed to the nearest available certified basic police training school from the police officer’s place of employment.

     (iv)   Travel shall be by the most direct route.

   (5)  Reasonable living and travel expenses shall be governed by 4 Pa. Code Chapter 40 (relating to travel and subsistence).

 (c)  Limitations on reimbursement are as follows:

   (1)  A political subdivision may not be reimbursed for the basic training of a police officer if reimbursement has previously been made or claimed for the same police officer by a political subdivision.

   (2)  A police officer who does not successfully complete the certified basic police training course and for whom reimbursement has been claimed or obtained by a political subdivision is not eligible for additional reimbursement while attending a subsequent basic police training course.

 (d)  If the Commission determines that a request for reimbursement does not meet the requirements of the act and this chapter, the Executive Director will specify in writing and forward to the requesting political subdivision, by certified mail, return receipt requested, the reasons for the Commission action.

§ 203.82. Mandatory in-service training.

 (a)  The Commission will reimburse all schools certified by the Commission or other training resources deemed necessary by the Commission only in the form of tuition.

   (1)  The Commission will establish the tuition for each course considering the following factors: historical training costs, course requirements, and course development costs.

   (2)  The tuition established by the Commission will be published in the Commission newsletter and will remain in effect for the duration of each course.

   (3)  The tuition established by the Commission for each course shall apply to all schools certified by the Commission and all other training resources deemed necessary by the Commission.

   (4)  Certified schools or other training resources unable to conduct the required training at the established tuition rate shall have the right to a hearing under Subchapter G (relating to notice and hearings).

 (b)  The Commission will reimburse schools or other training resources for law enforcement officers authorized by the Commission. Law enforcement officers employed by a law enforcement agency not eligible for reimbursement under the act may attend mandatory in-service training courses after the law enforcement agency pays the tuition to the Commission.

 (c)  The Commission will only reimburse a school or other training resource for a police officer to attend a course one time. Invoices of all police officers who have attended the mandatory in-service training course shall be submitted to the Commission within 30 days of the course’s completion.

§ 203.83. Grants for nonmandatory in-service training programs.

 (a)  The Commission will provide grants only for actual expenses incurred by political subdivisions for providing nonmandatory in-service training programs to police officers within this Commonwealth in accordance with the act and this chapter.

   (1)  Allowable nonmandatory in-service training expenses shall be limited to the following:

     (i)   Instructors. Reasonable expenditures.

     (ii)   Services. Reasonable expenditures for rental and contractual services.

     (iii)   Supplies. Expenditure for necessary supplies for course instruction not including nonexpendable equipment purchases.

     (iv)   Administration. Reasonable expenditures for developing and implementing the training program. This expenditure will not exceed 5% of the total grant amount unless otherwise approved by the Commission or In-Service Training Committee. This expenditure may not exceed 10% of the total grant amount.

   (2)  The Commission has the discretion to approve additional expenditures not explicitly provided for in this chapter. Expenses which are not approved by the Commission shall be borne by the political subdivision providing the training program. Law enforcement officers employed by a law enforcement agency not eligible for reimbursement under the act may attend nonmandatory in-service training courses after the law enforcement agency pays the tuition established for the course to the Commission.

 (b)  The Commission has the authority to establish the maximum amount of funds which may be granted to each county for providing nonmandatory in-service training to police officers. The allocation will be based on the number of police officers employed in the county.

 (c)  The Commission will disburse moneys approved for nonmandatory in-service training grants in the following manner:

   (1)  The Commission will disburse one half of the grant to the political subdivision within 45 days of the Commission’s approval, except for good cause.

   (2)  To receive the remaining grant moneys, the political subdivision shall submit a final audit and course roster to the Commission within 120 days following the conclusion of the training course. Requests for reimbursement will not be considered after 120 days following the conclusion of the training course.

   (3)  The Commission has the discretion to request an independent audit of the political subdivision to verify its actual nonmandatory training expenditures prior to disbursing the remaining grant amount.

 (d)  Nonmandatory in-service training grant funds that have been disbursed to a political subdivision in error or as a result of an unauthorized or improper request for reimbursement shall immediately be returned to the Commission. A political subdivision which fails to comply with the Commission’s demand for the return of funds in accordance with this section shall be ineligible for further funding from the Commission until the funds are returned.

 (e)  The allocation of grants for nonmandatory in-service training programs shall be contingent upon the availability of funds appropriated for the programs.

Authority

   The provisions of this §  203.83 amended under 53 Pa.C.S. Chapter 21, Subchapter D.

Source

   The provisions of this §  203.83 amended October 12, 2001, effective October 13, 2001, 31 Pa.B. 5706. Immediately preceding text appears at serial pages (223405) to (223406).



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