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The Pennsylvania Code website reflects the Pennsylvania Code changes effective through 54 Pa.B. 1806 (March 30, 2024).

49 Pa. Code § 21.231. Program records and record maintenance.


§ 21.231. Program records and record maintenance.

 A record system essential to the operation of the program shall be maintained. Records shall be kept in locked fire-proof files. A nursing faculty shall select record forms specifically for the practical nursing program which shall include the following:

   (1)  Student records. Student records shall conform with the following:

     (i)   Permanent record, on students admitted, including both clinical and theoretical experience and achievement shall be kept ad infinitum.

     (ii)   Health records shall be kept for 5 years following completion of the program.

   (2)  Faculty records. Faculty records shall conform with the following:

     (i)   ‘‘Display Portion’’ of current nursing license.

     (ii)   Records of preparation and experience, including college transcripts.

     (iii)   Current record of continuing education activities.

   (3)  Administrative records. Administrative records shall conform with the following:

     (i)   Affiliation agreements with cooperating agencies.

     (ii)   Minutes of meetings.

     (iii)   Annual reports.

     (iv)   Follow-up studies of graduates.

     (v)   Budgets.

     (vi)   Current written policies.

   (4)  Program bulletin. Program bulletins shall:

     (i)   Be comprehensive and current since they serve as contracts of agreement between the applicant or student and the program.

     (ii)   Include clearly defined refund policies governing all fees and tuition paid by the students.


   The provisions of this §  21.231 issued under section 506 of The Administrative Code of 1929 (71 P.S. §  186); and section 8 of the Practical Nurse Law (63 P.S. §  658).


   The provisions of this §  21.231 amended July 1, 1983, effective July 2, 1983, 13 Pa.B. 2061. Immediately preceding text appears at serial pages (30278) to (30279).

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