PERSONNEL AND CLIENT RECORDS
§ 3680.31. Personnel records.
(a) The legal entity shall ensure that personnel records are maintained for each staff person it employs. The record shall contain at least the following information and additional information required by service-specific chapters:
(1) A job description.
(2) A copy of the medical certification required for employment and the results of subsequent examination or evaluation required by § 3680.22(b)(5) and (6) (relating to hiring practices, public and private agencies).
(3) Evidence of required training and education.
(4) Employment starting and termination dates.
(5) A statement, signed by the staff person, indicating that he is familiar with staff duties and responsibilities under 23 Pa.C.S. § § 6301—6384 (relating to the Child Protective Services Law).
(b) The legal entity shall ensure that staff personnel records are retained for at least 5 years after the staff person’s resignation, termination or retirement.
Authority The provisions of this § 3680.31 issued under Articles II, VII, IX and X of the Public Welfare Code (62 P. S. § § 201—211, 701—774, 901—922 and 1001—1080).
Source The provisions of this § 3680.31 adopted January 23, 1987, effective April 24, 1987, 17 Pa.B. 392.
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