Subchapter A. DIRECTIVES MANAGEMENT SYSTEM
Sec.
1.1. Establishment.
1.2. Policy.
1.3. Responsibility.
1.3a. Rescission.
1.4. Index of Issuances.
1.5. Office hours.
Source The provisions of this Subchapter A adopted October 22, 1976, 6 Pa.B. 2640, unless otherwise noted.
Cross References This subchapter cited in 1 Pa. Code § 13.5 (relating to deposit of management directives); and 25 Pa. Code § 269a.132 (relating to local government representatives).
§ 1.1. Establishment.
The Directives Management System, established in 1972, is designed to provide comprehensive statements of policy and procedure on matters that affect agencies and employees under the Governor’s jurisdiction.
Source The provisions of this § 1.1 amended by Executive Order No. 2001-1, dated February 13, 2001, 31 Pa.B. 1455. Immediately preceding text appears at serial page (268055).
Notes of Decisions A management directive is not an administrative regulation with the force and effect of law. Cutler v. State Civil Service, 924 A.2d 706, 711 (Pa. Cmwlth. 2007).
Pursuant to the Management Directive issued by the Governor’s Office in 1980, the dismissed employee’s position was designated as a major nontenured policy making or advisory position; thus, the employee was not entitled to unemployment compensation benefits. Zerbe, Jr. v. Unemployment Compensation Board of Review, 681 A.2d 740 (Pa. 1996).
§ 1.2. Policy.
All issuances from the Governor’s Office and from agencies under the Governor’s jurisdiction, except proclamations and press releases, that are intended for distribution to two or more agencies are to be issued through the Directives Management System in one of four types of publications.
(1) Executive Orders, signed by the Governor, announce broad policies, programs, and responsibilities that are relatively permanent.
(2) Management Directives announce detailed policies, programs, responsibilities, and procedures that are relatively permanent. Management Directives are to be signed by the Governor, Lieutenant Governor, Secretary of the Budget, Secretary of Administration, or the head of any department or independent board, commission or council under the Governor’s jurisdiction.
(3) Administrative Circulars contain either informational material or instructions that are one-time or temporary in nature. Administrative Circulars are to be signed the same as Management Directives.
(4) Procedural issuances contain detailed information and guidelines for relatively restricted, well-defined operations or sets of operations. Procedural issuances may be manuals, handbooks, catalogs, guides or similar publications. Manuals are to be signed the same as Management Directives.
Source The provisions of this § 1.2 amended by Executive Order No. 2001-1, dated February 13, 2001, 31 Pa.B. 1455. Immediately preceding text appears at serial pages (268055) and (200839).
Notes of Decisions General
A management directive is not an administrative regulation with the force and effect of law. Cutler v. State Civil Service, 924 A.2d 706, 711 (Pa. Cmwlth. 2007)
A management directive is a tool for managing people in the executive branch of state government. Cutler v. State Civil Service, 924 A.2d 706, 711 (Pa. Cmwlth. 2007)
A directive issued under this section satisfies the official designation requirements of 43 P. S. § 892(11) because it was issued under a ‘‘Statute, regulation, executive order or the like.’’ Bowe v. Unemployment Compensation Board of Review, 477 A.2d 587 (Pa. Cmwlth. 1984).
Where the designation of claimant’s position as advisory was issued under this section, such designation applied to claimant’s unemployment compensation claim even though claimant began employment before the designation was made. Ging v. Unemployment Compensation Board of Review, 479 A.2d 37 (Pa. Cmwlth. 1984).
Cross References This section cited in 4 Pa. Code § 1.4 (relating to index of issuances).
§ 1.3. Responsibility.
(a) The Secretary of Administration is responsible for operating the Directives Management System. Those responsibilities include the issuance of detailed instructions for operation of the system, ensuring that communications are reviewed for completeness and for their impact on other agencies and procedures, assuring consistency between publications, editing, maintenance of a distribution scheme, periodic publication of an index to current issuances and maintenance of back-up files on items issued.
(b) Originating offices are responsible for the technical content and propriety of all documents issued through the Directives Management System.
Source The provisions of this § 1.3 amended by Executive Order No. 2001-1, dated February 13, 2001, 31 Pa.B. 1455. Immediately preceding text appears at serial page (200839).
§ 1.3a. Rescission.
Executive Order 1974-7, published at 6 Pa.B. 2640 (October 23, 1976), is rescinded.
Source The provisions of this § 1.3a adopted by Executive Order No. 2001-1, dated February 13, 2001, 31 Pa.B. 1455.
§ 1.4. Index of Issuances.
Executive Orders (*) Indicates
changeNumber of
IssuanceTitle of Issuance Date of Original
or Latest
AmendmentCurrent
Revisions1973-09 Environmental Protection by State Agencies 7/13/1973 1974-11 Governor’s Interdepartmental Council on Seasonal Farmworkers 11/2/1978 1975-05 Commitment Towards Equal Rights 9/19/1978 1975-06 Preservation of Historic Resources 5/6/1975 1977-05 Implementation of Act No.
1976-1019/27/1977 1978-04 Flood Plain Management 3/1/1978 1978-09 Public Information Policies and Practices 5/23/1978 1979-13 Governor’s Office of Policy and Planning 9/18/1979 1980-03 Life Cycle Costing 2/8/1980 1980-18 Code of Conduct 5/16/1984,
1 & 3
Amended2,4 Rescinded 1980-20 Pennsylvania Coastal Zone Management Program 9/22/1980 1981-03 Scheduling of Bond and Note Issue Sales 1/30/1981 1984-03 Accounting and Financial Reporting 10/11/1984 1986-01 Commonwealth Single Audit Coordinator 2/24/1986 1986-07 Liquor Control Board Sunset: Privatization of State Liquor Monopoly; Transfer of Liquor Control Board Functions 12/1/1986 1987-07 State Inspector General 4/6/1987 Rescinded by
EO 2020-01—
1/2/20201987-09 Allocation of State Low-Income Housing Credit Authority Under the Internal Revenue Code of 1986 4/22/1987 1987-10 Highway Safety 11/25/1992 1988-08 Pennsylvania State Data Center 7/12/1988 1989-03 Master Leasing Program 3/2/1989 1990-03 Contractor Responsibility Program 6/29/1990 1990-07 Interagency River Island Task Force 10/17/1990. . .1 1992-01 Records Management 1/8/1992 1993-02 Civil Disorder and Emergency 4/9/1993 1993-03 State Land Use Planning—
Goals and Objectives for Commonwealth Agencies8/31/1993 1993-04 State Center for Health
Statistics and Research10/13/1993 1994-01 State Commission on National and Community Service 1/28/1994 1995-01 Judicial Appointments 2/27/1995 Rescinded by
EO 2020-03—
6/17/20201995-04 Monitoring Supplies of Petroleum Products 7/10/1995 1996-01 Regulatory Review and Promulgation 2/6/1996 1996-10 State Employee Assistance Program 12/20/1996 1996-13 Commonwealth of
Pennsylvania’s Policy on Substance Abuse in the Workplace12/20/1996 1997-02 Developmental Disabilities Council 5/30/1997 1997-05 Governor’s Advisory Council on Physical Fitness and Sports 9/24/1997 1998-03 The Pennsylvania Greenways Partnership Commission 8/16/2001 1999-01 Land Use Planning 1/7/1999 2001-01 Directives Management System 2/13/2001 2001-02 State Employee Combined Appeal 2/14/2001 2002-04 Prohibition of Sexual
Harassment in the Commonwealth5/3/2002 Rescinded by
EO 2021-04—
6/15/20212002-05 Disability-Related Policy 5/3/2002 2002-06 PA Open for Business 6/6/2002 2002-07 Integrating Mediation into State Government 6/14/2002 2002-13 Proposed Keystone Opportunity Improvement Sub-zones 12/31/2002 2003-02 Agricultural Land Preservation Policy 3/20/2003 2003-04 Workplace Policy for HIV/AIDS 5/5/2003 2003-05 Upper Delaware Federal Scenic River 6/22/2003 2004-02 Utilization of Commonwealth-Owned and Leased Space 2/18/2004 2004-04 Anti-Sweatshop Procurement Policy 3/18/2004 2004-05 Pennsylvania Energy Development Authority 4/8/2004 2004-06 Minority and Women-Owned Business Opportunities 1/17/2011 2005-04 Proposed Economic
Development District7/14/2005 2005-08 Governor’s Renewable Agricultural Energy Council 9/20/2005 2006-08 Contractor Social Responsibility and Offshore Services 9/14/2006 2006-09 Governor’s Cabinet for People with Disabilities—Governor’s Advisory Committee for People with Disabilities 11/21/2006 2006-10 Strategic Development Areas 12/22/2006 2007-01 Strategic Development Area, Butler County 4/24/2007 2007-02 Strategic Development Area, Westmoreland County 4/30/2007 2007-03 Commonwealth Automotive
Fleet Efficiency Initiative5/9/2007 2007-04 Office of Health Equity 5/21/2007 2007-06 Registered Family Child Care Providers 6/14/2007 2007-07 Subsidized Child Care Providers Exempt from Certification or Regulation 6/14/2007 2007-08 Strategic Development Area, Lehigh County 9/6/2007 2007-09 Governor’s Advisory Council
on Rural Affairs10/2/2007 2008-06 Office of Diversity Management 4/15/2010 * 2008-07 Early Learning Council 9/11/2008 Rescinded by
EO 2022-04—
10/5/20222010-03 Pennsylvania-Produced Agricultural Products Program 9/14/2010 2011-06 Commonwealth Licensee Tax Responsibility Program 9/15/2011 2011-09 Small Business Procurement Initiative 11/21/2011 2011-10 Veteran-Owned Small Business Procurement Initiative 12/7/2011 2012-03 Pennsylvania Homeland
Security2/22/2012 2012-05 Commonwealth Continuity of Government 4/30/2012 2012-11 Permit Decision Guarantee for the Department of Environmental Protection 7/24/2012 2012-12 Pennsylvania Military Community Protection Commission 9/17/2012 2013-02 Rescission of Executive Order 1987-3 Transfer of Waynesburg Youth Development Center to the Department of Corrections 3/18/2013 2013-03 Governor’s Advisory Council on Veterans Services 11/11/2013 Amended
11/4/20192014-02 Pennsylvania Justice Network (JNET) Governance Structure 3/18/2014 2014-04 Transition Period for the Pennsylvania Health Care Cost Containment Council 7/1/2014 2014-05 Rescission of: Executive Order 2003-1, Executive Order 2010-2 As Amended, and Executive Order 2011-4 7/31/2014 * 2015-01 Executive Branch Employee
Gift Ban1/20/2015 Rescinded by
EO 2023-04—
1/20/20232015-02 Competitive Process for Procurement of Legal Services 1/20/2015 2015-03 Leasing of State Forest and
State Park Land for Oil and Gas Development1/29/2015 2015-04 Governor’s Office of Transformation, Innovation, Management and Efficiency (‘‘GO TIME’’) 2/1/2018 2015-05 Participant-Directed Home Care Services 2/27/2015 2015-06 State Emergency Operations
Plan4/16/2015 * 2015-07 Governor’s Advisory Commission on African American Affairs 8/4/2015 Rescinded by
EO 2023-10—
6/6/2023* 2015-08 Governor’s Advisory Commission on Latino Affairs 8/4/2015 Rescinded by
EO 2023-12—
6/6/2023* 2015-10 Governor’s Advisory Commission on Asian Pacific American Affairs 8/4/2015 Rescinded by
EO 2023-11—
6/6/20232015-11 Diversity, Inclusion and Small Business Opportunities in Commonwealth Procurement and in Pennsylvania’s Economy 9/23/2015 * 2015-12 Coordination of Food and Nutrition Programs: Appointment of the Advisor to the Governor on Food and Nutrition Programs and the Governor’s Food Security Partnership 9/29/2015 Rescinded by
EO 2022-05—
12/15/20222015-13 Governor’s Advisory Council
for Hunting, Fishing and Conservation11/24/2015 2016-02 Minimum Wage for Employees of the Commonwealth and of Organizations Receiving State Contracts 3/7/2016 Amended
1/25/20222016-03 Establishing ‘‘Employment First’’ Policy and Increasing Competitive Integrated Employment for Pennsylvanians with a Disability 3/10/2016 2016-04 Equal Employment Opportunity 4/7/2016 2016-05 Contract Compliance 6/18/2016 2016-06 Enterprise Information Technology Governance 4/18/2016 Amended
10/26/20202016-07 Open Data, Data Development, and Data Governance 4/18/2016 Amended
7/24/20192016-08 Rescission of Executive Orders 12/5/2016 * 2017-02 Pennsylvania Commission on Women 10/6/2017 Rescinded by
EO 2023-15—
6/6/20232017-03 Review of State Professional and Occupational Licensure Board Requirements and Processes 10/24/2017 2017-04 Intergovernmental Affairs 12/20/2017 2017-05 Early Learning Investment Commission 12/20/2017 * 2017-06 Public Private Partnership 12/20/2017 Rescinded by
EO 2023-16—
6/9/20232017-07 Governor’s Invasive Species Council 12/20/2017 * 2018-01 Governor’s Office for Performance through Excellence (OPE) Amended
9/10/2020Rescinded by
EO 2023-06—
1/27/20232018-03 Equal Pay for Employees of the Commonwealth 6/6/2018 2018-04 Pennsylvania Workforce Investment Board 8/2/2018 * 2018-05 EO 2018-5—Governor’s Census 2020 Complete Count Commission 9/10/2018 Terminated
3/31/2021* 2018-06 Pennsylvania Commission on LGBTQ Affairs 8/6/2018 Rescinded by
EO 2023-13—
6/6/2023* 2018-07 Pennsylvania Redistricting 11/29/2018 Rescinded by
EO 2023-02—
1/12/20232018-08 PFAS Action Team 9/19/2018 2019-01 Commonwealth Leadership in Addressing Climate Change and Promoting Energy Conservation and Sustainable Governance 1/8/2019 2019-02 Keystone Economic Development and Workforce Command Center 2/19/2019 2019-03 Pennsylvania State Employee Military Service Recognition Campaign 6/14/2019 * 2019-04 Establishing a ‘‘Citizen-First’’ Government and Promoting Customer Service Transformation 7/24/2019 Rescinded by
EO 2023-08—
4/25/20232019-05 Protection of Vulnerable Populations 7/31/2019 2019-06 Reducing Gun Violence 8/16/2019 2019-07 Commonwealth Leadership in Addressing Climate Change Through Electric Sector Emissions Reductions 10/3/2019 Amended
6/22/20202020-01 Office of Inspector General 1/2/2020 2020-02 Extension of Deadline for Receipt of Absentee and Mail-In Ballots in Certain Counties 06/01/2020 Expired
7/2/20202020-03 Judicial Advisory Commission 6/17/2020 2020-04 Pennsylvania State Law Enforcement Citizen Advisory Commission 7/17/2020 Amended
4/30/20202020-05 Health Care Reform Council 10/2/2020 2021-01 Extension of Deadline for Filing of Annual Campaign Finance Reports 2/1/2021 Expired
2/5/20212021-02 Governor’s Transportation Revenue Options Commission 3/12/2021 Expired
8/1/20212021-03 Sustaining Regulatory Relief Outside the Covid-19 Emergency 4/8/2021 Expired
7/1/20212021-04 Prohibition of Sexual Harassment in the Commonwealth 6/15/2021 * 2021-05 Pennsylvania Redistricting Advisory Council 9/13/2021 Rescinded by
EO 2023-02—
1/12/20232021-06 Worker Protection and Investment 10/21/2021 2021-07 Environmental Justice 10/28/2021 2021-08 No Surprises Act Implementation 12/20/2021 * 2022-01 Reproductive Health Care 7/12/2022 * 2022-02 Protecting Pennsylvanians from Conversion Therapy and Supporting LGBTQIA+ Pennsylvanians 8/16/2022 * 2022-03 Expansion of Voter Registration Opportunities 9/7/2022 * 2022-04 State Advisory Council 10/05/2022 * 2022-05 Pennsylvania Food Policy Council 12/15/2022 * 2023-01 Pennsylvania Longitudinal Data System (PALDS) 1/6/2023 * 2023-02 Rescission of Executive Orders 1/12/2023 * 2023-03 Creating Opportunities by Prioritizing Work Experience for State Government Jobs 1/18/2023 * 2023-04 Executive Branch Employee
Gift Ban1/20/2023 * 2023-05 Pennsylvania Office of Transformation and Opportunity 1/24/2023 * 2023-06 Rescission of Executive Order 1/27/2023 * 2023-07 Building Efficiency in the Commonwealth’s Permitting, Licensing, and Certification Processes 1/31/2023 * 2023-08 Bolstering Service Delivery through a Digital Experience Strategy 4/25/2023 * 2023-09 Pennsylvania’s Master Plan for Older Adults 5/25/2023 * 2023-10 Governor’s Advisory Commission on African American Affairs 6/6/2023 * 2023-11 Governor’s Advisory Commission on Asian American and Pacific Islander Affairs 6/6/2023 * 2023-12 Governor’s Advisory Commission on Latino Affairs 6/6/2023 * 2023-13 Governor’s Advisory Commission on LGBTQ Affairs 6/6/2023 * 2023-14 Governor’s Advisory Commission on Next Generation Engagement 6/6/2023 * 2023-15 Governor’s Advisory Commission on Women 6/6/2023 * 2023-16 Public Private Partnership 6/9/2023
Management Directives and Manuals (*)
Indicates
changeNumber of
IssuanceTitle of Issuance Date of Original or Latest Amendment BUDGET General MD 105.01 Allocation and Allotment of Funds
for ICS Transactions9/20/2019 MD 105.05 Use of the Determination of Tax-Exempt Category for Capital Projects From 11/2/2020 Budget Preparation * M 110.01 2023-24 Budget Instructions 8/15/2022 * MD 110.02 Request for Approval of Federal Funds 7/6/2022 MANAGEMENT/ADMINISTRATIVE SUPPORT General MD 205.04 Delegation of Authority to Sign and Delegation to Authorize SAP Payments 5/11/2009 MD 205.06 Defense of Suits Against Commonwealth Employees 9/30/1986 MD 205.09 Code of Conduct Statement of Financial Interest—Filing 12/11/2013 MD 205.10 Financial Disclosure Required by the Public Official and Employee Ethics Act, 65 Pa.C.S. § § 1101—1113 12/11/2013 MD 205.12 Financial Disclosures Required of Former Employees by the Public Official and Employee Ethics Act,
65 Pa.C.S. § § 1101—11133/27/2014 MD 205.14 Prohibition of Activities Not Specifically or Directly Connected with the Official Business of the Commonwealth on Commonwealth Property 11/21/2011 MD 205.15 Membership in Associations, Organizations, or Societies 12/11/2017 MD 205.16 Compliance with the Whistleblower Law, Act 1986-169, As Amended 9/17/2014 MD 205.18 Ballot Question Advocacy by Executive Branch Employees, Appointees, and Officials 4/11/1988 MD 205.21 Commonwealth Child Care Program 4/8/2013 MD 205.22 Recycling, Waste Reduction and Procurement of Environmentally Preferable Products 9/19/2014 MD 205.23 Submission of Commonwealth Publications to the State Library for Distribution to Other Designated Libraries 7/13/2012 MD 205.24 Display of Flags on Commonwealth Buildings and Grounds 10/12/2011 MD 205.25 Disability-Related Employment Policy 2/13/2009 MD 205.26 The Americans With Disabilities Act of 1990, Title II, Subtitle A, Nondiscrimination in State and Local Government Services 7/22/1992 MD 205.27 Implementation of Act 194-1990, Asbestos Occupations Accreditation and Certification Act Rescinded 1/19/2021 MD 205.31 Pro Bono Publico Legal Services 2/11/1999 MD 205.32 Hiring/Contracting Sign Language Interpreters/Transliterators 9/12/2014 MD 205.33 Workplace Violence 6/16/2014 * MD 205.34 Commonwealth of Pennsylvania Information Technology Acceptable Use Policy 9/7/2022 MD 205.35 Information Reporting from the Commonwealth’s Enterprise SAP Business Information Warehouse System 5/2/2011 MD 205.36 Right-to-Know Law Compliance 3/18/2010 MD 205.37 Role Assignment, Security, and Internal Control Maintenance 3/25/2013 MD 205.38 Emergency Evacuation and Safe Assembly 6/20/2019 MD 205.40 Commonwealth Branding 5/15/2012 MD 205.41 Commonwealth of Pennsylvania Continuity of Operations (COOP) Program 2/16/2011 MD 205.42 Social Media 2/6/2012 MD 205.43 Quality Assurance for Business Productivity Tools 6/25/2014 Management Programs * MD 210.01 Directives Management System 6/26/2023 M 210.01 The Commonwealth of Pennsylvania Employee Records Management Manual 5/20/2010 * M 210.03 Index of Issuances 7/1/2022 MD 210.04 Central Microfilm Management 11/18/2002 M 210.04 Forms Management 8/16/1983. . .1-2 MD 210.05 The Commonwealth of Pennsylvania State Records Management Program 10/31/2017 M 210.05 Standard (STD) Forms Management 9/15/1998 M 210.06 Publications Management 8/1/1984. . .1 M 210.07 State Records Management Manual 6/8/2004 MD 210.08 Micrographics Procedures to be Used in Conjunction with Central Microfilm Management 11/18/2002 M 210.08 Vital Records Disaster Planning 5/9/1995 * M 210.09 The Commonwealth of Pennsylvania General Records Retention and Disposition Schedule 6/26/2023 MD 210.11 Acceptance of Imaged Documents 6/16/1997 MD 210.12 Electronic Commerce Initiatives and Security 12/23/2010 Contracts Management M 215.03 Procurement Handbook 6/30/2017 MD 215.08 Contractor Integrity Provisions for Commonwealth Contracts 1/14/2015 MD 215.09 Contractor Responsibility Program 12/1/2020 MD 215.12 Provisions Concerning The Americans with Disabilities Act 10/14/2011 MD 215.13 Contract Provisions for Donation of Excess Prepared Food 10/12/2011 MD 215.16 Contract Compliance Program 8/2/2018 Central Services MD 220.01 Commonwealth Media Services 9/1/2017 MD 220.09 Publication Services 11/25/2013 MD 220.11 Preservation of Commonwealth Deeds 3/7/2013 M 230.01 Commonwealth Travel Procedures Manual 12/13/2019 MD 230.06 Travel Expenses of Job Applicants 11/1/2011 MD 230.07 Remittance of Witness Fees 8/6/2010 MD 230.10 Commonwealth Travel Policy 12/13/2019 Information Technology Management MD 240.07 Submission of Changes to the Commonwealth Telephone Directory 8/18/2008 * MD 240.11 Commonwealth Wireless Communication Device Policy Rescinded 9/7/2022 MD 240.12 Commonwealth of Pennsylvania Mobile Devices Security Policy Rescinded 1/25/2022 MD 245.13 Strategic Direction for Information Technology Investments 2/8/2006 MD 245.15 Pennsylvania Statewide Radio Network 12/5/2016 MD 245.16 Pennsylvania Justice Network (JNET) Governance Structure 3/18/2014 * MD 245.18 IT Administrator Acceptable Use, Auditing, and Monitoring 3/14/2023 MD 245.19 Enterprise Technology Security Council 8/17/2016 Public Information Program * MD 250.01 Notice and Advertisement of Meetings 3/14/2023 Organization and Space Management MD 260.01 Reorganization Requests 3/2/2017 M 260.01 Manual for Space Utilization 5/19/2022 * MD 260.03 Gubernatorial Transitions 8/10/2022 FINANCIAL MANAGEMENT General MD 305.02 Standard Check Endorsement Procedure 5/22/2009 MD 305.03 Responsibilities of Comptroller Operations 4/8/2021 * MD 305.04 Payments to Counties 7/22/2022 MD 305.05 Cash Management 5/22/2009 * MD 305.06 Withholding Payments to Municipalities (Act No. 166 of 1978) Rescinded 3/6/2023 * MD 305.07 Interest Penalties for Late Payments 10/26/2022 MD 305.08 Commonwealth Bank Accounts and Special Banking Services 6/11/1997 MD 305.10 Receipt of Federal Funds by Wire Transfer 1/23/1989 MD 305.11 Depositing Checks, Money Orders and Cash 4/23/2012 MD 305.12 Accounting, Reporting, and Cash Management of Federal Grants and Contracts 1/25/1999 MD 305.15 Processing and Distributing Returned Checks 8/30/1989 MD 305.16 Lobbying Certification and
Disclosure7/3/2003 MD 305.19 Identification of Boards, Commissions, Councils, Advisory Committees, and Authorities 11/18/2019 MD 305.20 Grant Administration 3/2/2018 MD 305.21 Federal Award Payments to Local Governments and Other Subrecipients 5/10/2022 MD 305.22 Commonwealth Licensee Tax Responsibility Program 11/14/2011 Accounting MD 310.01 Fiscal Guidelines for Federal Reimbursement of Disaster Related Expenditures 1/5/1983 M 310.01 Agency Operated Advancement Accounts 8/11/1999 * M 310.02 Definitions of Major and Minor Objects of Expenditures Rescinded 3/6/2023 MD 310.03 Encumbering and Lapsing of Appropriations 4/4/2018 MD 310.09 Purpose and Use of Restricted Receipt and Restricted Revenue Accounts 1/9/2020 MD 310.10 Collection, Referral, and Compromise, or Write-Off of Delinquent Claims 11/18/2011 MD 310.11 Payment and Financial Reporting Requirements for Non-Preferred Appropriations Rescinded 8/7/2020 MD 310.12 Refunding Fees and Charges Collected in Error 11/23/2021 MD 310.13 Responsibilities for Comprehensive Annual Financial Reporting 10/5/2016 MD 310.14 General Capital Asset and Other Fixed Asset Accounting and Reporting in SAP 5/16/2022 MD 310.15 Tax Identification Numbers Assigned to the Commonwealth and its Agencies 11/1/2021 MD 310.19 Accounting for Disbursement of Funds for Interagency Agreements, Memorandums of Understanding, and Notifications of Subgrant 9/4/2020 MD 310.20 Charging Equipment Expenditures to Federal Programs Rescinded 1/6/2020 MD 310.23 Commonwealth Purchasing Card Program 4/5/2013 MD 310.24 Accepting Debit and Credit Cards for Commonwealth Revenues 11/18/2019 MD 310.25 Transfers of Revenue or Expenses in SAP 1/10/2011 MD 310.26 Vendor Data Management Unit (VDMU) for Agencies Using SAP Rescinded
11/18/2021MD 310.27 Month-End Closing Processes Rescinded 5/13/2022 MD 310.28 Use of One-Time Vendor Records in SAP 5/12/2022 MD 310.29 Using Value (Service) Date in SAP 5/13/2022 MD 310.30 Pennsylvania Electronic Payment Program (PEPP) Rescinded 7/16/2021 MD 310.31 Purchase Order Receiving, Invoice Processing and Invoice
Reconciliation Processes11/1/2021 MD 310.32 Voyager Fleet Card Invoice Processing for Agencies Using SAP 2/12/2020 MD 310.33 Processing Electronic Invoices in SAP 2/1/2022 MD 310.34 Use of Agency-Level Dun & Bradstreet Data Universal Numbering System (DUNS) Numbers in Applications for Federal Grants and Cooperative Agreements 2/10/2022 MD 310.36 Identifying, Recording, and
Reporting Computer Software as a Capital Asset12/10/2009 MD 310.37 Approving, Monitoring, and Accounting for New Information Technology Application Projects 7/20/2012 MD 310.38 Commonwealth Loan Accounting, Financial Management, and
Reporting5/17/2022 MD 310.39 Establishment, Collection, and Management of Master Data for Customers, Vendors, and Business Partners 11/18/2021 MD 310.40 Automated Clearing House (ACH) Payments 7/16/2021 MD 310.41 Reporting of General Tort Fund Claims 9/15/2021 MD 310.42 Preparation and Management of Closing Activities 5/13/2022 Payroll MD 315.01 Calculation and Payment Statutory Salaries 2/1/2022 MD 315.06 Employees’ Requests for State or Federal Income Tax Withholding 5/12/2022 MD 315.08 Restitution of Overpayments and Collections of Employee Debts 3/26/2021 MD 315.09 Withholding of Delinquent Local Taxes from Employees’ Paychecks 11/23/2021 * MD 315.13 Payment of Wages, Salary, Employee Benefits, and Travel Expenses Reimbursements Due Deceased Employees 7/22/2022 MD 315.14 Maintenance Charges for Employees Residing or Subsisting in Commonwealth Facilities 10/16/2013 MD 315.15 Withholding of Pennsylvania Higher Education Assistance Agency Loans from Employee Pay 11/1/2021 MD 315.16 Payment of Annuitant Medical and Hospital Benefits 6/21/2013 MD 315.17 Direct Deposit of Pay and Travel Reimbursement 5/17/2022 * MD 315.20 Taxability of the Use of State-Provided Vehicles 4/26/2023 MD 315.22 Preparation and Filing of Federal Forms 1099 and 1096 Rescinded
11/24/2021MD 315.25 Pennsylvania Personal Income Tax 11/22/2011 MD 315.26 Backup Withholding on Missing and/or Incorrect Taxpayer Identification Numbers 11/18/2021 MD 315.27 Recoupment of Conversion Pay Amounts 1/19/2021 MD 315.28 Taxability of State-Provided Parking 2/1/2022 * MD 315.30 Local Services Tax 7/26/2022 MD 315.31 Preparation, Distribution, Processing and Filing of Internal Revenue Service Forms 1099 11/24/2021 Audits MD 325.02 Audit Inquiry Relative to Agency Litigation, Claims, and Assessments 11/1/2021 * MD 325.03 Performance of Audit Responsibilities 8/30/2022 MD 325.05 State Level Single Audit Costs Rescinded
11/18/2021* MD 325.06 Auditing Computer-Based Systems Rescinded 8/30/2022 MD 325.07 Implementation of the Commonwealth’s State-Level Single Audit 11/18/2021 MD 325.08 Remedies for Recipient Noncompliance with Audit Requirements 11/24/2021 MD 325.09 Processing Audits of Federal Pass-Through Funds 1/10/2022 MD 325.10 Review of Auditor General, Treasury, Legislative Budget and Finance Committee, and Other Audit Reports 8/27/2009 MD 325.11 Evaluating Agency Internal Controls and Financial Risk through Self-Assessment Rescinded 10/1/2021 MD 325.12 Standards for Enterprise Risk Management in Commonwealth Agencies 10/1/2021 MD 325.13 Service Organization Controls 11/22/2017 EQUAL EMPLOYMENT OPPORTUNITY (EEO) Equal Employment Opportunity Programs M 410.03 Guidelines for Equal Employment Opportunity Plans and Programs 12/18/2007 MD 410.10 Guidelines for Investigating and Resolving Internal Discrimination Complaints 12/5/2012 MD 410.11 Commonwealth’s Equal Employment, Outreach, and Employment Counseling Program 5/8/1997 EMPLOYEE DEVELOPMENT AND UTILIZATION General MD 505.01 Employee Furlough Policy 2/16/2006 MD 505.02 Salaried Complement Management and Control 8/7/2014 M 505.02 Personnel Management Review 7/9/1997 M 505.03 State Employee Assistance Program 3/13/2017 M 505.05 Commercial Driver License Drug
and Alcohol Testing and Related Procedures7/25/2013 M 505.06 An Agency Guide to Workplace Violence Prevention and Response 6/16/2014 MD 505.07 Personnel Rules 11/9/2010 MD 505.09 Standard Abbreviations for Use with the Compensation Plan and SAP R/3 System 3/11/2004 MD 505.11 Emergency Assignments of Employees During Emergencies 6/17/1998 MD 505.15 Employee Mobility Information Program 4/12/2012 MD 505.18 Maintenance, Access, and Release of Employee Information 9/23/2014 MD 505.20 Wage Complement Management and Control 12/27/2011 MD 505.21 Office Hours 7/19/2018 MD 505.22 State Employee Assistance Program 3/13/2017 MD 505.23 Employee Recognition Program 7/31/2012 MD 505.25 Substance Abuse in the Workplace 3/13/2017 MD 505.26 HIV/AIDS and Other Bloodborne Infections/Diseases in the Workplace 12/11/2013 MD 505.27 Worker and Community Right-to-Know Act 3/22/2017 MD 505.28 Family Care Account Program 8/22/2013 MD 505.30 Prohibition of Sexual Harassment in Commonwealth Work Settings 6/19/2002. . .1 MD 505.32 Governor’s Awards for Excellence 12/19/2018 MD 505.33 Working from Home During Emergencies Including a Pandemic Influenza Event 8/20/2007 MD 505.34 Commercial Driver License Drug
and Alcohol Testing Requirements7/25/2013 MD 505.35 Alternative Work Schedule 7/25/2018 MD 505.36 Telework 4/7/2021 Employment MD 515.02 Transfer of Employees from One Agency to Another 1/20/2016 MD 515.04 Seniority Rights of Commonwealth Employees 7/12/2006 MD 515.10 Selection and Appointment to Non-Civil Service Positions 2/16/2006 MD 515.12 Confidential Employees 9/28/2004 MD 515.15 Employment-Related Verification and Background Checks 3/6/2019 MD 515.16 Appointment to Senior Level Positions 2/28/2019 MD 515.18 Supplementary Employment 2/22/2016 MD 515.20 Reemployment of Commonwealth Annuitants 2/22/2016 MD 515.21 Commonwealth School-to-Work Program 2/14/2006 Classification MD 520.03 Unclassified Codes 7/10/2012 MD 520.04 Position Classification Post-Audits 11/21/2011 MD 520.05 Centralized Job Control System 3/25/2013 MD 520.06 Position Classification 9/14/2020 MD 520.07 Development and Validation of Job Standards 6/12/2012 MD 520.08 Pay Action Effective Dates for Changes to Position Classifications and the Commonwealth’s Classification and Compensation Plan 11/2/2012 MD 520.09 Appointments Above the Minimum 1/23/2019 MD 520.10 Position Descriptions 10/23/2014 Pay MD 525.04 Temporary Assignment in Higher Classification 5/3/2013 MD 525.06 Payroll Advances 11/24/2021 MD 525.11 Dual Employment 2/10/1997 MD 525.12 Payment of Back Pay Due to Reinstatement of a Separated Employee or Reduction of Disciplinary Suspension 8/9/2012 MD 525.15 Overtime 2/10/1997 MD 525.16 Physicians and Related Occupations Quality Assurance Program 2/14/2006 MD 525.17 Internal Revenue Service’s Levies on Wages, Salary, and Other Income or Payments Processing Notices and Releases of Internal Revenue Service Levies 7/6/2020 Benefits MD 530.01 Agency Benefit Coordinators 5/12/2022 M 530.02 Injury Leave Manual 2/2/2016 M 530.03 Group Life Insurance Program Manual Rescinded 5/13/2022 M 530.07 Absence Program 4/23/2009 MD 530.08 Motor Vehicle Financial Responsibility Law 4/25/2014 MD 530.09 Social Security Records 2/1/2022 * M 530.09 Unemployment Compensation Insurance Rescinded 4/17/2023 * MD 530.10 Administrative Leave to Train for
and Compete in Olympic or International Games on Behalf of the United States9/8/2022 MD 530.11 Benefit Rights of Permanent and Temporary Employees 11/9/2016 M 530.15 Pennsylvania State Police Administrative Manual Health Benefits Program 10/22/2018 M 530.16 Temporary Clerical Pool Agency
User Manual10/1/1999 MD 530.17 Partial and Full Day Closings of
State Offices5/25/2010 M 530.17 Temporary Clerical Pool Employee Handbook 10/1/1999 MD 530.18 Benefit Rights of Furloughed Employees 5/10/2016 MD 530.21 Paid Absence for Blood Donation 4/8/2010 M 530.21 State Employee Combined Appeal Procedures Manual 6/12/2017 MD 530.22 Unemployment Compensation, Noncovered Employment—‘‘Major Nontenured Policymaking or Advisory Positions’’ 11/20/1996 MD 530.23 State Employee Combined Appeal 6/12/2017 * MD 530.24 Retired Employees Health Program Rescinded 6/22/2023 MD 530.26 Absence for Military Duty 11/2/2017 MD 530.27 Leave Related Policies for
Employees Excluded from Earning Leave and Leave Service Credit2/7/1997 MD 530.30 Sick, Parental and Family Care Absence, Military Exigency Absence and Military Caregiver Absence Policy 12/11/2013 MD 530.31 Workplace Safety and Health Program 1/2/2013 MD 530.32 Group Life Insurance Program Rescinded 5/13/2022 Training MD 535.01 Employee Training and Development 5/1/2015 MD 535.02 Physicians and Related Occupations Specialty Board Certification Payments 2/21/2006 MD 535.03 Out-Service Training 8/17/2016 MD 535.06 Commonwealth Management Development Program Rescinded 9/4/2020 MD 535.07 Annual Agency Training Plan and Report 7/8/1999 * MD 535.09 Information Technology Security Trainings 5/3/2023 Performance Evaluations MD 540.07 Performance Management Program 5/2/2011 Retirement MD 570.01 Mandatory Membership in the State Employees’ Retirement System 4/7/2014 MD 570.05 Employer Contributions Required on the Purchase of Previously Uncredited State Service 4/7/2014 MD 570.06 Optional Membership in State Employees’ Retirement System 4/7/2014 MD 570.08 Reinstatement of Terminated Employees into the State Employees’ Retirement System 4/7/2014 MD 570.09 Reinstatement of Furloughed or Otherwise Terminated and Reemployed Employees in the State Employees’ Retirement System 4/7/2014 MD 570.11 Amending Data in Retirement and Personnel/Payroll System and Collecting Arrears Balances 4/7/2014 MD 570.12 Furloughed State Employees Retirement System Members’ Right to Earn Interest on Member Contributions 4/7/2014 MD 570.13 State Employees’ Retirement System, Regional Counseling Centers 4/7/2014 MD 570.14 Deferred Compensation Program 4/7/2014 MD 570.15 Reporting Potential Public Employee Pension Forfeiture Crimes to the State Employees’ Retirement System 4/7/2014 * MD 570.16 State Employees’ Retirement System, Duties of Departments and Agencies 7/1/2022 Civil Service MD 580.06 Tabulation of Classified Service Employees 6/16/2006 MD 580.27 Limited Appointments to Positions Exempted from the Classified
Service Pursuant to Section 3(c)(4), Civil Service Act10/28/2009 Labor Relations MD 590.01 Labor Relations 6/27/2018 MD 590.02 Confidential Positions and
Employees3/8/2006 MD 590.03 Deduction of Union Dues 6/27/2018 MD 590.05 Guidelines to be Followed During Legal or Illegal Strikes 5/25/2006 MD 590.07 Labor Relations—Grievance Administration 6/8/2006 MD 590.08 Classification Grievance Processing 8/20/2020 SUPPLIES, SERVICES, AND EQUIPMENT Supplies and Equipment Acquisition/Disposition Automotive Services MD 615.01 Commonwealth Temporary Transportation Vehicles 2/27/2013 M 615.03 Commonwealth Fleet Procedures Manual 11/10/2011 MD 615.15 Vehicle Parking License Agreements 10/26/2006 MD 615.16 Commonwealth Fleet Policy 11/10/2011 Commodity Standards MD 620.01 Coal Sampling and Reporting 10/4/2005 Buildings, Property, and Real Estate MD 625.01 Repairs, Alterations, and Improvements to Commonwealth Buildings Under the Direct Supervision of the Department of General Services 10/4/2004 MD 625.02 Inventory of Commonwealth Real Property 9/16/2008 MD 625.03 Moving Employee Household Goods 4/30/2018 MD 625.04 Enforcement of Fire and Panic Regulations 3/27/1991 MD 625.05 Reporting Surplus Real Property 5/6/1996 MD 625.06 Leasehold Improvements 5/1/2009 MD 625.08 Contracting for Bargaining Unit
Work2/25/1994 MD 625.10 Card Reader and Emergency Response Access to Certain Capitol Complex Buildings and Other State Office Buildings 6/2/2014 Bonds and Insurance MD 630.02 Reporting of Employee Liability Self Insurance Program Claims 7/10/2018 COMMONWEALTH PROGRAMS Protection and Safety MD 720.02 Wage Standards Picketing 2/3/1977 MD 720.05 Energy Management and Conservation in Commonwealth-Owned or Leased Facilities 9/21/2021 MD 720.06 Call Trace Procedures for Threatening, Harassing, and Nuisance Telephone Calls 5/12/2022 MD 720.07 Bomb Threats and Suspicious Packages 7/29/2010
Source The provisions of this § 1.4 amended May 27, 1988, effective May 28, 1988, 18 Pa.B. 2393; amended April 14, 1989, effective April 15, 1989, 19 Pa.B. 1647; amended September 14, 1990, effective September 15, 1990, 20 Pa.B. 4836; amended September 20, 1991, effective September 21, 1991, 21 Pa.B. 4331; amended September 18, 1992, effective September 19, 1992, 22 Pa.B. 4743; amended May 10, 1993, effective May 10, 1993, 23 Pa.B. 2897; amended October 13, 1993, effective October 13, 1993, 23 Pa.B. 5620; amended January 7, 1994, effective January 8, 1994, 24 Pa.B. 133; amended February 25, 1994, effective February 26, 1994, 24 Pa.B. 1096; amended April 8, 1994, effective April 9, 1994, 24 Pa.B. 1850; amended May 13, 1994, effective May 14, 1994, 24 Pa.B. 2535; amended August 19, 1994, effective August 20, 1994, 24 Pa.B. 4212; amended November 18, 1994, effective November 19, 1994, 24 Pa.B. 5752; amended June 2, 1995, effective June 3, 1995, 25 Pa.B. 2191; amended June 23, 1995, effective June 24, 1995, 25 Pa.B. 2506; amended February 9, 1996, effective February 10, 1996, 26 Pa.B. 593; amended March 15, 1996, effective March 16, 1996, 26 Pa.B. 1146; amended October 31, 1997, effective November 1, 1997, 27 Pa.B. 5616; amended March 21, 2003, effective March 22, 2003, 33 Pa.B. 1452; amended January 14, 2005, effective Janu-ary 15, 2005, 35 Pa.B. 358; amended April 8, 2005, effective April 9, 2005, 35 Pa.B. 2116; amended August 4, 2006, effective August 5, 2006, 36 Pa.B. 4205; amended December 19, 2008, effective December 20, 2008, 38 Pa.B. 6943; amended August 7, 2009, effective August 8, 2009, 39 Pa.B. 4760; amended July 30, 2010, effective July 31, 2010, 40 Pa.B. 4287; amended July 29, 2011, effective July 30, 2011, 41 Pa.B. 4106; amended August 25, 2012, effective August 26, 2012, 42 Pa.B. 5506; amended November 22, 2013, effective November 23, 2013, 43 Pa.B. 6901; amended July 25, 2014, effective July 26, 2014, 44 Pa.B. 5046; amended July 31, 2015, effective August 1, 2015, 45 Pa.B. 4236; amended July 29, 2016, effective July 30, 2016, 46 Pa.B. 4189; amended July 21, 2017, effective July 22, 2017, 47 Pa.B. 3975; amended July 20, 2018, effective July 21, 2018, 48 Pa.B. 4261; amended July 19, 2019, effective July 20, 2019, 49 Pa.B. 3749; amended July 17, 2020, effective July 18, 2020, 50 Pa.B. 3586; amended July 23 2021, effective July 24, 2021, 51 Pa.B. 3967; amended July 29, 2022, effective July 30, 2022, 52 Pa.B. 4242; amended July 28, 2023, effective July 29, 2023, 53 Pa.B. 3976. Immediately preceding text appears at serial pages (410278) to (410303).
§ 1.5. Office hours.
(a) Under sections 221 and 709(d) of The Administrative Code of 1929 (71 P. S. § § 81 and 249(d)), the Executive Board has, in a resolution dated September 26, 1985, determined the hours when the central administrative offices of State Government are to be open for the transaction of public business at least 8 hours each day, except Saturdays, Sundays, and selected holidays as determined by the Executive Board.
(b) An agency may authorize employees to work a standard schedule at hours outside the office hours shown on the schedule of office hours. An agency may assign employees to work staggered work hours to meet program or operational needs, or approve employee requests to accommodate transportation, family care, education, or other compelling reasons. An agency also may establish, with Office of Administration approval, alternate work schedules andflex-time arrangements for operational units that measurably will improve efficiency and/or client service. Such scheduling variations outside of an agency’s standard operating hours cannot impair the operational efficiency or client service provided by the agency.
(c) The opening and closing hours of field administrative offices shall be determined by each agency head in a manner consistent with its operational needs and in conformance with section 221 of The Administrative Code.
(d) Requests for changes to the schedule shall be forwarded to the Secretary of Administration, with justification, for consideration by the Executive Board.
(e) The schedule of office hours is as follows: 7:30 a.m.—4 p.m. Liquor Control Board; 7:30 a.m.—4:30 p.m. Civil Service Commission, Public School Employees’ Retirement System; 7:30 a.m.—5 p.m. Executive Offices, Revenue; 7:45 a.m.—4:15 p.m. Pa. Municipal Retirement System; 8 a.m.—4 p.m. Agriculture, Emergency Management Agency, Fish and Boat Commission, Game Commission, Milk Marketing Board; 8 a.m.—4:30 p.m. Environmental Protection, Insurance, Public Utility Commission, State Employees’ Retirement System, State Tax Equalization Board, Transportation, Treasury; 8 a.m.—5 p.m. Conservation and Natural Resources, Corrections, Education, General Services, Health, Labor and Industry, Public Television Network Commission, State; 8:15 a.m.— 94:15 p.m. State Police; 8:15 a.m.—4:30 p.m. Military and Veterans Affairs; 8:30 a.m.—4:45 p.m. Probation and Parole Board; 8:30 a.m.—5 p.m. Aging, Attorney General, Auditor General, Banking, Community and Economic Development, Governor’s Office, Historical and Museum Commission, Lieutenant Governor’s Office, Public Welfare, Securities Commission.
Source The provisions of this § 1.5 amended September 6, 1990, effective September 6, 1990; amended March 21, 2003, effective March 22, 2003, 33 Pa.B. 1452. Immediately preceding text appears at serial pages (236357) to (236358) and (200865).
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