§ 114.6. Grant award and reporting procedures.
(a) Grant award notifications will be made as follows:
(1) Applicants that apply for the grant using the online application process will be notified by e-mail.
(2) Applicants that apply for the grant using the paper form will be notified by letter.
(b) At the time grant recipients are notified of their award, and in the same manner, they will be presented with a grant agreement. This grant agreement will contain the details of the grant, including name of recipient, amount of award, project description and terms of the agreement. In the case of volunteer fire company grant recipients it will also include an agreement that they participate in PennFIRS. The grant agreement shall be signed by an officer of the organization authorized to commit the recipient organization to the terms of the agreement and returned to the OSFC for execution by the Commonwealth before grant funds can be released.
(c) The applicant shall maintain full and accurate records with respect to the project. The Agency will have free access to these records, including invoices of material and services, and other relative data and records, as well as the right to inspect all project work. The applicant shall furnish upon request of the Agency all data, reports, contracts, documents and other information relevant to the project.
(d) The applicant shall, upon completion of the project, but no later than December 1, 2006, file a final report with the Agency in a manner and form prescribed by the OSFC. Any grant funds not expended by the applicant for the project shall be returned to the Agency prior to or with the filing of the final report. Failure to file a final report will be grounds for the Agency to seek the return of all grant funds awarded.
(e) Funds from this and successive Grant Programs, even though approved by the agency, will not be released to any recipient organization until that organization has fulfilled its obligation to submit a final report to the Agency documenting the expenditure of all grant funds previously received.
Cross References This section cited in 4 Pa. Code § 114.2 (relating to definitions).
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